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[F225]Financing The Small Business

by Kris Koonar, Kri

Small businesses often need a working capital to take their business ahead to further growth. Sales and profit margins, though relevant, are secondary to cash in hand. The availability of funds to meet regular expenses, like rents, wages, maintenance, loan repayments and so on, are of great relevance. The cash flow is a major concern area for small businesses. The utility of accounts receivable finance as an option, to achieve more stability in the cash condition and smooth functioning of their business is fast gaining popularity.

Small companies often find themselves in tricky situations where they often have to forgo larger business opportunities because they do not have working capital in hand. This is because they have slow paying customers who pay after a period of 30 to 60 days. Accounts receivable finance is a loan given by financial institutions against the assets of small business, the accounts receivables. As the business is small they do not have as much years of experience as required by banks.

Moreover they may not have as many assets to offer banks as collateral. This affects their chances of getting a bank loan. And even if they do get the loan; it becomes a very lengthy process, besides a loan is a one time thing. If customers pay regularly then the repayment becomes easier. Accounts receivable finance is such that, the finance is available within a period of 48 hours on submission of invoices.

The financial institutions have only one major criterion in providing finance, the credit worthy customer. Some finance companies provide finance even if you do not have anything else as collateral, but have good invoices, with good profit margins and a great business plan. As small businesses get finances easily on a timely basis they have the chance to take up a new business opportunity with good returns in future. If fast paying customer invoices are used, cash can be availed of immediately when required.

As business grows the small business has more invoices available to provide as collateral for such accounts receivable financing. So the business can get loans as and when they require through the year. At the end of the year there is no debt left. As business grows fixed costs do not increase much. Cost of production is instead reduced with higher volumes of production. This leads to higher profit margins and better business growth.

Another advantage that accounts receivable financing brings in for small business, is the guidance they provide in selection of customers. The creditworthiness of the customer is the most important thing. These organizations help the small business select customers with good track records and credit ratings. Moreover as the loan repayment has to be done at a given time the small businesses find themselves bringing about more discipline in managing business accounts. As loan repayment is within a short period it does not affect your balance sheet adversely. Rather with regular payments your creditworthiness is displayed.

Accounts receivable finance proves to be a good resource for financing the business needs of small businesses. A timely finance is a major booster for their businesses to grow.

By its nature, IT is a confusing, expensive and forever-changing animal. Hardware and software sometimes becomes obsolete within months, let alone a few years. And thanks to budget restraints, many small businesses fall into lethal traps like hiring inexperienced personnel to handle their IT. But it only takes a single mistake to lead to a catastrophic loss of company data, and starting over can be heartbreaking.

Fortunately, it doesn't have to be this way. There are many ways small business owners can learn from the mistakes of others. As a veteran IT professional on the front lines each day, I've listed the top twelve most common errors that small businesses make with IT.

Mistake #1: Using non-functional back-up software

Many small business owners assume that just because hardware or software is present, data itself is protected. This is a terrible assumption. Just because a server has an appendage that looks like a tape spooler attached doesn't mean that tape spooler is actually working. At a bare minimum, small businesses should perform regular testing on backup software every two months. It is far more costly to recover lost data than perform the proper testing of backup systems.

Mistake #2: Using mass-market equipment to run business-class tasks

Using mass market equipment to run business operations is a fatal error in judgment. That $49 router from Best Buy will simply not perform like a commercial-level one will. The products created for business are expensive because they're designed to keep a company up and running at all times. Many small business owners cut corners just to keep their budgets down, but using inappropriate equipment can cause an extraordinary loss of manpower and resources.

Mistake #3: Overextending the technology lifecycle

That five-year-old PC your receptionist is using probably won't hurt your business when it dies. But if the 10-year-old server under her desk does, it can cripple your entire company. All technology has a set lifecycle. Manufacturers call this life cycle MTBF, or mean time between failures. Any IT person worth their salt can see how many errors hardware or a server is making and judge when it needs to be replaced. Servers and PC hardware, in general, have a lifespan of about 3-5 years. This lifespan depends on how much this equipment is used, but if you're not backing up your IT elements or replacing them often enough, you should start by doing it now.

Mistake #4: Having a "set it and forget it" mentality

This is perhaps the most common error small businesses make when building their technology infrastructure. Make no mistake: IT hardware and software requires routine regular maintenance and adjustment. Think of your IT infrastructure as you would an automobile. If you forget to put oil in your car, your engine will die. Servers and software need continual care so they can perform at optimal levels. As a small business, you should hire someone who can see the Big Picture. If you don't, the question becomes not if you'll have a problem, but when.

Mistake #5: Buying new software while skipping hardware upgrades

This problem stems from the over-marketing of new upgrades from software manufactures. Each company wants you to upgrade to the latest version of software -- some even make it impossible for you to function without these upgrades. But many of the newer software platforms require you to upgrade your hardware simultaneously. Many small business owners upgrade their software without even thinking about the hardware, which may not only impact other systems, but cause catastrophic performance problems for your overall IT ecosystem.

Mistake #6: Going cheap, regardless of the consequences

Everyone knows that IT -- from new software to hardware implementation -- is expensive. But not too many small business owners know why. IT elements often cost more because they require a migration from another system or the completion of complex tasks to work optimally. Unfortunately, this is why small businesses, time and again, find themselves in an untenable situation: they choose the cheapest software only to find that some extraordinarily important piece is not included in the purchase. So conduct your due diligence. Buying IT equipment is just like buying a house – and you should only be comfortable when quality workmanship is involved.

Mistake #7: Forgoing user training

This is a problem that's less about equipment and more about human nature. Training is an absolute must for small businesses. Without the proper training on software or hardware, well-intentioned equipment purchases are useless. Small business owners should train their employees on all IT elements whenever possible. A well-trained staff and a solid set of IT equipment will save your company time, money and plenty of headaches. Preserve your investment by keeping staffers up to speed.

Mistake #8: Working without a plan

Planning out IT initiatives or upgrades is a task that should be done, at the bare minimum, once a year. Many companies do this annually just to line up their equipment with pending corporate initiatives. This is a great practice. Mapping out your technology path can impact your entire business. Each small business should not only budget for new hardware, software upgrades or other technological elements, but for additional manpower and technical support. If you plan ahead, that software upgrade or mandatory hardware migration will no longer jump out from nowhere.

Mistake #9: Skimping on security

If you do one thing after reading this article, it should be this: take your security seriously. Many small businesses find it inconceivable that someone would target their business or try to steal their valuable data. Unfortunately, this is the furthest from the truth. Security has become the number one issue for IT environments in the past few years, thanks to online scams, vulnerability in software and networks using improper architecture. As an IT expert, I've come across small business systems that are so vulnerable, their accounting data is readily available on the Internet. Other systems have no anti-virus software or no malware protection, but plenty of insidious spy ware working overtime, capturing everything from login names to passwords. At some small businesses, I've seen criminals use open ports to hack into security camera footage -- just to plan a robbery. Spam, malware and viruses pave the way for a devastating security breach. Don't let it happen to you.

Mistake # 10: Using under-qualified people for IT support

On its face, leaving a friend, neighbor or relative in charge of your IT is not necessarily a bad move. But assuming they're capable of such responsibility just because they can download and install software is. An under-qualified person can never give you good IT advice. Because they've fallen into this trap, many small businesses actually end up spending more money just to correct the mistakes of an under-qualified IT person. If you need outside support for your IT environment, always ask for certification and credentials. A good IT person is always trained and certified to work within the complexities of an IT environment.

Mistake #11: Not knowing what you have?

Ever wonder what's in your IT room? Well, you should. Sometimes small business owners are so busy running their shops that they forget to count their software licenses or keep inventory of how many PCs they have. While countless businesses played it fast and loose years ago, one can't afford to do that now. Strict asset management requirements - straight from the U.S. government – demand that you keep tabs of what you own. The companies of today that wave off asset management may find themselves unable to get a loan or other financing. Asset management is critical. Conducting your first inventory, especially if you've been in business for some time, may be an expensive task. But it will save you much heartache in the long run.

Mistake #12: Using pirated software

Software licensing rules can seem quite unfair. Many small business owners wonder why they should purchase more copies of software when they can simply use one for all their machines. With older software, you could probably get away with this. But with today's ultra-sophisticated software, it's simply a losing bet. Some software companies are cracking down so hard that when you download updates, it alerts them when the software has been used more than once. A company can disable your software completely at just the click of a mouse. Even worse, you could end up facing fines of upwards of $100,000 from the Business Software Alliance. Keep your software licenses up to date and you'll never find yourself in this situation.

Many of the problems tackled here can easily be remedied by using a qualified IT professional. Many IT companies now provide flexible, affordable packages that cover maintenance, support and the overall health of your IT environment. So take your time and do your homework. Plan ahead, spend wisely and hire qualified personnel. The money you spend on IT in the short run may feel like an incredible investment at the time, but it most certainly will pay off in the end.

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About Author

Both Kris Koonar & Brian Roach are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

Kris Koonar has sinced written about articles on various topics from Site Promotion, Certified Public Accountants and Culture and Society. can help your trucking company grow. Get cash instantly without taking out a loan. To learn more ab. Kris Koonar's top article generates over 550000 views. to your Favourites.

Brian Roach has sinced written about articles on various topics from Finances. . Brian Roach's top article generates over 480 views. to your Favourites.