Print Article for : Event Registration Management Software

Your Online Guide » Computer Software » Management Software Solutions

[E325]Event Registration Management Software

by Terry Fitzroy, Ter

Just as there is a variety of software solutions there are also a variety of needs so what you need to do is match up what you need with what the software offers until you find the best match for you. That's the best way to choose an event management software solution.

1. Flexibility - leaves you with options to change things within the software for a variety of users that each need to be able to do different tasks.

2. Affordability - make sure you do price comparisons. You'll be impressed at the pricing on some very impressive software solutions. There is no reason you can't get both affordability and quality.

3. 24 hour registration - will save you a great deal of time and let you manage payments as it processes registrations 24/7 without intervention.

4. Customizable - it's always nice if the modules have at least some ability to customize to meet your specific needs. Being able to customize means you can fine tune to your company's exact needs.

5. Unlimited reporting options - you may not realize the importance of this until you are actually using the software to its fullest abilities. You'll want to be able to create as many custom reports as you need and you'll also want an excellent selection of canned reports to use.

6. Automated confirmation is a must have to keep staffing costs down.

7. Reminder emails are a really handy service to reduce the amount of repetitive work by staff.

8. Real time credit card processing is a must have because it allows credit cards to be processed without any human interaction required. This is not only convenient it's a real money saver over time.

9. Accounts Receivable tracking to help you keep track of your accounts.

10. Name badge generator saves your company money and allows you to offer name badges to your clients for a very reasonable price.

11. Automated wait lists will help you serve your clients much better.

12. Mailing label generator will help save time and money.

These 12 points are a good place to start. Of course some of these may not be important to you and there may be other points not mentioned that are very important to you. This is a great way to start and you can fine tune as you need.

Event management software has certainly changed the way companies do business. It has reduced the amount of manual labor required substantially and it has also reduced the error rate significantly. In early days it was very common to find two venues booked for the same dates. Thankfully those days are gone thanks to automation.

Event management software has also allowed for payments to be made 24/7 without any human intervention which is very convenient for your clients.

Now that you know how to choose an event management software solution you're ready to make some choices.

The Biggest Problems with Manual Systems: Mail, Fax, Phone, Email

1. Illegible handwriting on registration forms

2. Mistakes in transferring information from registration forms to your database.

3. Having enough time to register people by phone, process credit card charges and still organize a successful event.

The Biggest Problems with Intranet Systems (In-house)& Internet Systems (web-based)

4. Getting Your IT Department to get you what you need on time and make the changes you need when you need them.

5. Figuring out which of the 45 online systems on the market will actually do what we need done at the best price

The Biggest Problems with All of the Above Systems

6. How to make the process easier for the registrant and how to get maximum attendance.

How Can I Remedy These Problems?

The best way to overcome all 6 of these problems is to use an online registration system that is designed and built to address each problem independently. For Example, a good online registration system will enable you to quickly customize the registration forms, adding your logo and other identity info, so that your new registration website looks like a custom system and is the easiest possible for attendees to use in signing up.

What's the Real Benefit to Me?

A good online system can reduce the time you spend on the entire registration process by more than 80% and give your attendees the ease and flexibility they love by enabling them to register anytime of the day or night. No more mailed or faxed in forms to deal with. No more telephone calls from attendees to get registered, book their hotels or, order merchandise. It's all done online, faster for the attendees and zero time for you and your staff.

How Long Does It Take and How Much Does It Cost?

Setting up an online registration system for your next event can take as little as an hour and, you'll have a registration site with your own logo and identity so your guests will recognize your site immediately. You'll be able to make changes to any of the forms, schedules or dates anytime you wish because you are in complete control of the system at all times and, you'll know exactly what your costs are because most web-based registration systems charge a fee per attendee (from $3.00 - $10.00), depending on your number of attendees each year.

Article Source : Pg. 3

About Author

Both Terry Fitzroy & Bill Flagg are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

Terry Fitzroy has sinced written about articles on various topics from Tax Software, Pets and Cars. Terry Fitzroy is a professional writer and reviewer. For more information on go to. Terry Fitzroy's top article generates over 74000 views. to your Favourites.

Bill Flagg has sinced written about articles on various topics from Affiliate Programs, The Internet and Management Software Solutions. Bill Flagg is the President of RegOnline, an easy to use .. Bill Flagg's top article generates over 2900 views. to your Favourites.