The Balanced Scorecard (BSC) is a ?strategic management system? developed in the early 1990's by Dr. Robert Kaplan (Harvard Business School) and Dr. David Norton (Balanced Scorecard Collaborative). The Balanced Scorecard defines a strategic-based responsibility accounting system. It provides feedback for both the internal business processes and external outcomes in order to continuously improve strategic performance and results. It also divides an organization's mission and strategy into operational objectives and performance measures for four different perspectives: the financial perspective, the customer perspective, the internal business process perspective, and the learning and growth (infrastructure) perspective.
Until a few years ago, many companies had relegated the management of their software development process to their technical staff who were without proper professional management training. Growing competition and decreased time-to-market, as well as poor performance in terms of meeting cost and schedule commitments, has raised the awareness of management to the need to take control of this component which is increasingly critical to the success of their business. To improve success rates in terms of quality, productivity and scheduling commitments, the Software Process Improvement (SPI) paradigm gained considerable following in management circles during the ?90s. This paradigm is variously defined as: The continual and iterative improvement of both the software process and products through the use of project experiences. A deliberate, planned methodology following standardized documentation practices to capture on paper (and in practice) the activities, methods, practices, and transformations that people use to develop and maintain software and the associated products. As each activity, method, practice and transformation is documented, each is analyzed against the standard value added to the organization and a plan derived from the recommendations of a software process assessment that identifies the specific process capability and performance. Each of these definitions a possible dimension, from interaction to the need for documentation, from process assessment to the achievement of business goals. There are four basic tenets behind Evolution is possible and it requires time and resources; At higher process maturity levels, risk decreases and performance increases; Evolution implies the existence of a predefined sequence to keep processes under control; Organisational maturity will decrease if it is not maintained over time. There are two generic types of approach to Process Improvement Analytic models. These are open, goal-oriented, measurement-based and bottom-up-driven. This type of approach uses quantitative evidence in determining where an improvement is needed and, later, whether or not the improvement initiative has been successful. The Plan-Do-Check-Act Cycle, by Shewhart & Deming, and the GQM technique can be categorised as analytic models. There are few organisations which create ad hoc measurement programs, just for their own processes ; Prescriptive models. These are closed, staged, assessment-based and top-down-vision-driven. This type of approach uses a formal and prescriptive improvement model which includes a structured set of practices. A basic assumption with this type of approach is that the defined roadmaps of these prescriptive models have general validity. SW-CMM? and similar formal SPI models can be categorised as prescriptive SPI models.
The measurement of performance in a certain company is quite difficult. This is because there are so many quantifiable aspects entailed in this endeavor that choosing from the many aspects can be confusing. This is precisely why companies need to develop a balanced scorecard, and try participating in a balanced scorecard forum, just to get a better grasp of the subject at hand.
But what exactly is a balanced scorecard? This is actually a certain method of performance measurement that makes use of both kinds of measures, the financial and the non-financial. Because both measures are utilized, a more balanced approach is then made possible. Managers can then analyze and interpret collected data from the scorecard in a more balanced fashion. In this manner, the information collected would then be more relevant as well.
There are so many benefits that a company can enjoy with the proper implementation of a balanced scorecard. Of course, these benefits would actually be enjoyed according to how it would be used. The existence of a balanced scorecard is far from enough because it is in knowing how to apply the scorecard correctly that the benefits would be enjoyed. As expected, many kinds of organizations and businesses have been utilizing the balanced scorecard in various formats as well. But the fact remains that two applications are commonly used here, and these are Strategic Management and Operational Control. Both applications are similar to some visual extent. However, both require the support of processes that are quite different, and provide various positive results for the management team as well.
When used for strategic management, the balanced scorecard is comprised of three aspects: formulation, communication, and control. In formulation, the scorecard asks for the goals and such that the company wants to achieve. In communication, the scorecard asks for the processes or methods needed to achieve such goals. In control, the scorecard then asks if the company is indeed achieving these goals. When using the balanced scorecard for strategic management, managers are then given the opportunity to articulate for themselves the goals and objectives of the company. The performance of a certain process is not analyzed here. Rather, analysis is on how objectives are set, and the efficiency of the proposed actions in achieving these objectives.
When used for operational control, the focus is no longer on the objectives, but rather, on a particular process. The first thing to determine is the particular process that is to be monitored. The second thing entails the aspects of the particular process that are to be measured. The third thing entails the determination of the best process ever employed by the company. With the use of the balanced scorecard for operational control, managers can then monitor the deliver of activities that have been pre-defined. The process of pre-defining here entails the search for that best practice ever employed in the company.
To have a better understanding and fuller grasp of the matter at hand, it would actually help to visit a balanced scorecard forum. This way, you can converse with fellow professionals who are currently using balanced scorecards as well. And they can answer whatever queries you may have right away.
Both Lean Fer & Sam Miller are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
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