Department of Revenue Bureau of Business Trust Fund Taxes Employer Tax Division Department 280904 Harrisburg, PA 17128-0904 (717) 783-1488 www.revenue.state.pa.us/
Pennsylvania does not have a state form to calculate state income tax withholding.
Not all states allow salary reductions made under Section 125 cafeteria plans or 401(k) to be treated in the same manner as the IRS code allows. In Pennsylvania cafeteria plans are not taxable for income tax calculation if used to purchase health or life insurance; taxable for unemployment insurance purposes. 401(k) plan deferrals are taxable for income taxes; taxable for unemployment purposes.
In Pennsylvania supplemental wages are taxed at a 3.07% flat rate.
You may file your Pennsylvania State W-2s by magnetic media if you choose to.
The Pennsylvania State Unemployment Insurance Agency is:
Department of Labor and Industry Office of Employment Security Seventh and Forster Sts. Labor and Industry Bldg. Harrisburg, PA 17121 (717) 787-7613 http://www.dli.state.pa.us/landi/site/default.asp
The State of Pennsylvania taxable wage base for unemployment purposes is wages up to $8000.00.
Pennsylvania requires Magnetic media reporting of quarterly wage reporting if the employer has at least 250 employees that they are reporting that quarter.
Unemployment records must be retained in Pennsylvania for a minimum period of four years. This information generally includes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination.
The Pennsylvania State Agency charged with enforcing the state wage and hour laws is:
Department of Labor and Industry Bureau of Labor Law Compliance Labor and Industry Bldg., Rm. 1301 Seventh and Forster Sts. Harrisburg, PA 17120 (717) 787-5279 http://www.dli.state.pa.us/
The minimum wage in Pennsylvania is $5.15 per hour.
The general provision in Pennsylvania concerning paying overtime in a non-FLSA covered employer is one and one half times regular rate after 40-hour week.
Pennsylvania State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:
Employee's name
Employee's address
date of hire
Employee's social security number
Employer's name
Employers address
Employer's Federal Employer Identification Number (EIN)
This information must be reported within 20 days of the hiring or rehiring. The information can be sent as a W4 or equivalent by mail, or fax. There is a written warning penalty for a late report in Pennsylvania, $25.00 for later violations, and $500 for conspiracy.
The Pennsylvania new hire-reporting agency can be reached at 888-724-4737 or on the web at www.panewhires.com
Pennsylvania does not allow compulsory direct deposit
Pennsylvania has no State Wage and Hour Law provisions concerning pay stub information.
Pennsylvania requires that employee be paid on regular paydays designated in advance.
Pennsylvania requires that the lag time between the end of the pay period and the payment of wages to the employee not exceed fifteen days.
Pennsylvania payroll law requires that terminated employees must be paid their final pay by next regular payday (by certified mail if employee requests).
Deceased employee's wages of $5,000 must be paid to the surviving spouse, child, parent, or sibling (in that order).
Escheat laws in Pennsylvania require that unclaimed wages be paid over to the state after three years.
There is no provision in Pennsylvania law concerning record retention of abandoned wage records.
Pennsylvania payroll law mandates no more than 45% of minimum wage may be used as a tip credit.
In Pennsylvania the payroll laws covering mandatory rest or meal breaks are only that minors under 16 must have 30 minutes rest after five hours of work.
Pennsylvania statute requires that wage and hour records be kept for a period of not less than three years. These records will normally consist of at least the information required under FLSA.
The Pennsylvania agency charged with enforcing Child Support Orders and laws is:
Bureau of Child Support Enforcement Department of Public Welfare P.O. Box 2675 Harrisburg, PA 17105-2675 (717) 787-1894 * www.pachildsupport.com/
Pennsylvania has the following provisions for child support deductions:
When to start Withholding? First pay period after 14 days from service.
When to send Payment? Within 7 days of Payday.
When to send Termination Notice? "Promptly"
Maximum Administrative Fee? 2% of payment.
Withholding Limits? Federal Rules under CCPA.
Please note that this article is not updated for changes that can and will happen from time to time.
Department of Revenue Revenue Bldg. 955 Center St., N.E. Salem, OR 97301 (503) 945-8100 www.dor.state.or.us/
Oregon allows you to use the Federal W-4 form to calculate state income tax withholding.
Not all states allow salary reductions made under Section 125 cafeteria plans or 401(k) to be treated in the same manner as the IRS code allows. In Oregon cafeteria plans are not taxable for income tax calculation; not taxable for unemployment insurance purposes if used to purchase medical or life insurance 401(k) plan deferrals are not taxable for income taxes; taxable for unemployment purposes.
In Oregon supplemental wages are taxed at a 9% flat rate.
W-2s are not required in Oregon unless state requests them.
The Oregon State Unemployment Insurance Agency is:
Employment Department Unemployment Insurance Tax 875 Union St., N.E. Salem, OR 97311 (503) 947-1488 www.emp.state.or.us/
The State of Oregon taxable wage base for unemployment purposes is wages up to $27,000.00.
Oregon has optional reporting of quarterly wages on magnetic media.
Unemployment records must be retained in Oregon for a minimum period of three years. This information generally includes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination.
The Oregon State Agency charged with enforcing the state wage and hour laws is:
Bureau of Labor and Industries Wage and Hour Division 800 N.E. Oregon St., Ste. 1070 Portland, OR 97232 (503) 731-4200 www.boli.state.or.us/
The minimum wage in Oregon is $7.05 per hour.
The general provision in Oregon concerning paying overtime in a non-FLSA covered employer is one and one half times regular rate after 40-hour week (10-hour day in some industries).
Oregon State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:
Employee's name
Employee's address
Employee's social security number
Employer's name
Employers address
Employer's Federal Employer Identification Number (EIN)
This information must be reported within 20 days of the hiring or rehiring. The information can be sent as a W4 or equivalent by mail, fax or electronically. There is no penalty for a late report in Oregon.
The Oregon new hire-reporting agency can be reached at 503-378-2868 or on the web at http://dcs.state.or.us/employers.htm
Oregon does not allow compulsory direct deposit
Oregon requires the following information on an employee's pay stub:
Gross and Net Earnings
straight time and overtime pay
hours worked
pay period dates
employer's name
employer's address
employer's phone number
annual pay statement for previous year by March 10 if employee requests
itemized deductions
Oregon requires that employee be paid no less often than every 35 days.
In Oregon there are no statutory requirements concerning the lag time between when the services are performed and when the employee must be paid.
Oregon payroll law requires that involuntarily terminated employees must be paid their final pay by the end of the first business day after discharge or termination. Voluntarily terminated employees must be paid their final pay earlier of next regular payday or 5 business days; immediately if 48 hours' notice is given.
Deceased employee's wages must of $10,000 be paid to the surviving spouse, children, or guardians (in equal shares).
Escheat laws in Oregon require that unclaimed wages be paid over to the state after three years.
The employer is further required in Oregon to keep a record of the wages abandoned and turned over to the state for a period of 3 years.
Oregon payroll law mandates no more than $7.05 may be used as a tip credit.
In Oregon the payroll laws covering mandatory rest or meal breaks are only that all employees must have 30 minutes rest after five hours of work; 10 minutes rest each 4 hours.
Oregon statute requires that wage and hour records be kept for a period of not less than two years. These records will normally consist of at least the information required under FLSA.
The Oregon agency charged with enforcing Child Support Orders and laws is:
Department of Justice Division of Child Support Department of Human Resources 1495 Edgewater St., NW Salem, OR 97304 (503) 986-6090 http://dcs.state.or.us/
Oregon has the following provisions for child support deductions:
When to start Withholding? Next payday after 5 days after receipt.
When to send Payment? Within 7 days of Payday.
When to send Termination Notice? next payday
Maximum Administrative Fee? $5 per month.
Withholding Limits? 50% of disposable earnings.
Please note that this article is not updated for changes that can and will happen from time to time.
Charles J. Read has sinced written about articles on various topics from Accounting Guide, Legal Matters and Accounting Guide. Charles J. Read, CPA has been in the payroll, accounting and tax business for 30 years, the last fifteen in private practice. Mr. Read is the author of "Tax and Accounting Issues in Forming a New Business."To find professional payroll services at a budge. Charles J. Read's top article generates over 22200 views. to your Favourites.