Here are a couple of ways to store, edit and write your documents entirely online. With these resources you can use any computer that can access the internet and do all your work online. You can share your documents with others. And with at least one of these resources you can create a URL of your document to be able to publish it on web pages without ever having the web page access your local hard drive.
First in the list of powerful online document processing is the soon to be infamous Google Docs. Here’s how to get started with Google Docs.
First, go to your internet browser address bar and type in http://docs.google.com or you can simply use Google to search “google docs." (Google is not case sensitive, by the way).
Have a Google email account? You should. Sign up for gmail free and easy right now at that link. Then just follow the links to get all set up. But if you aren’t interested in gmail, then at least sign up for a Google account. This is done by following roughly the same links. You’ll need this account to use Google docs; it’s free, so give it a go.
Once you have your account set up, you can log in to Google docs with very little effort. Now that you have an account you can keep all your documents online and edit them, share them, etc. just by logging in to this account.
Once you are running Google docs you should notice some of the formats that it offers. You can start a simple Microsoft Word document and save it as you see fit. Then, when you are done with it, you can either just keep it saved on Google or you can export it to a hard drive/your computer. Want it in pdf format? Easy with Google docs: just export it as a pdf document. You can also use a variety of other Microsoft Office style documentation tools, including Excel spreadsheets.
Google docs even has non-Microsoft Office applications. Like OpenOffice? You can choose to save files in this format as well. All the Linux users out there will be glad to hear that! Type up your document then save it as an .odt file just like in OpenOffice, export it as you want, etc.
Something even more interesting is that, because Google accounts are free, you can have multiple Google docs accounts as well. Say, for example, you started a website or a blog site and you want to keep everything organized. Create a gmail account using your websites moniker, and then you can open up a Google docs account for your website under that name, access it with that name and still keep everything organized. You can have multiple accounts for all of your online document keeping needs!
But what about posting articles on the internet? You can use Google docs for this by inviting others to share and, if you want, edit your documents online. But there is another tool I like to use for getting a URL for your document. Say, for example, you’ve created a blog account but want it to access a document you have somewhere else. This is easy if you have control over that web page, but if you have a blog you are using someone else’s server, therefore they need to have a URL to access this document of yours.
In this case, I like to use Zoho viewer. Once your document is created, simply go to this link http://viewer.zoho.com/ to create a URL for your document. Using this tool you simply browse where you saved the document, upload it, then you have a URL automatically created for you that you can use on web pages or to send people via the internet.
Zoho viewer’s URL creation technology is also a great idea for things like resumes. Say you want people to be able to view your resume from anywhere. Well, with a Zoho created URL, they simply need to click on that URL (which you’ve sent to them via email or some other way) and they can access your resume or other document. You don’t need an account for Zoho viewer.
Like the idea of Zoho? Well, Zoho has an entire documents creation area just like Google docs. Just follow this link to Zoho’s online documentation center, http://zoho.com/ . You can use Zoho’s entire line of documentation tools to keep all your data online.
Using either or both Zoho and Google docs is a great way to transition to life on the web, keeping, creating and storing your documents online and saving space on your hard drive. For more ideas about life on the web, check out my blog at www.web4everyone.blogspot.com .
It is a well known fact that companies that trade online also need to share and send their confidential data through the web. This can include both static and interactive documents. Many companies prefer using Adobe's PDF file format as it enables them to send documents that can be opened in any computer irrespective of the OS or setup.
This also enables them to include various types of data in a WYSIWYG format in a single document. However like every product of technology the web has its flip sides. Distribution is now a trivial process which means ones intellectual property can end up on users desktops that it was not intended for, for more details visit to www.mrx-interview.com whether it is content that is critical to a business (trade secrets), or content that requires payment. That is why companies that trade online need to use specialized software to secure their documents.
As a matter of fact, many companies resort to DRM or digital rights management software for powerful data encryption and document control that prevents sharing of unauthorized information. For companies that need to share highly confidential information online the basic PDF password protection is not enough. Besides, password management is both time consuming and costly.
Therefore companies that need to send and share a lot of information online need the service of a reputed DRM service provider that can offer them a robust content security solution. One might wonder why document security is essential.
First and foremost is that in this online world information is quickly shared; whilst on one hand it is advantageous on the other hand it might involve infringements of copyrights and unlawful dissemination of information. For more details visit to www.tube-pros-espects.com in the online world unless you protect your information it is not yours at all. The same applies true of your identity and unless you protect it diligently fraudulent people might misuse it.
It is wrong to assume that DRM needs to be applied only to outgoing company communication. Document security is a must even for internal company communication. In fact it enables one to secure content for internal company use (sharing company information amongst employees), external company use (sharing information with third parties, resellers, etc.), and for those selling content (financial data, medical reports, etc.). Often encryption seems to be a solution but in reality it is not so. Once the information is decrypted one can do whatever one likes with it. It is precisely at this stage that DRM comes to use as it prevents the unauthorized use of information even after it is decrypted. The protection solution cannot use passwords since these can be easily compromised by password crackers and shared.
For these companies a DRM provider company named LockLizard comes as a boon. It provides comprehensive security options for a lot of file types like PDF, e books, flash content etc.
This DRM provider company was set up in 2004 by a team of document and content security veterans who have several decades of experience. Lock lizard caters to the DRM needs of small to large sized enterprises and corporate companies. It uses powerful and state of the art encryption technologies for preventing intellectual property theft.
Its products are a step ahead of rival DRM companies. The company has a range of user friendly and effective software applications. It makes securing vital data a no nonsense and straight forward job for people who are not techno savvy. The DRM software sold by LockLizard is reasonably priced and offers publishers of information the best value for their money.
Both Stephen Schultz & Ravinderkumar are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
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