When it comes to making travel arrangements a travel agent can either make the process a dream or a nightmare. If you travel on a frequent basis finding a good travel agent that is reliable and trustworthy can be as important as a financial planner or a dentist. Here are a few tips to help you find a good one that wont have you pulling your hair out while you are trying to plan a relaxing vacation.
One of the reasons for enlisting the services of is the fact that they can generally get better deals than the public due to the relationships they have formed with travel related companies such as airlines, hotels, and rental car companies. Their ability to get better deals is a great reason to use them but I like to use a travel agent just for the convenience. I can just call them up and tell them where I want to go and they will call me back with three or four choices to consider.
Like anything else, the key to finding a travel agent you can rely on is research. You can start out by asking friends and family for referrals of travel agents that they have enlisted the services of. Another excellent tool at your disposal of course, is the internet. With the internet you can find a list of agencies in your area and peruse their sites along with reviews and testimonials of their service. Look for forums and message boards where travelers talk about traveling and their experiences with travel agents. Even though everyone will have different opinions you can rest assured that a travel agent that gest good remarks from most people will be someone you can work with.
Another key indicator that can help in your search to find a good travel agent is whether they belong to the American Society of Travel Agents. The reason this is important is that allows the travel agents the ability to network with other members of the group such as cruise lines, airlines, hotels, and many other travel related companies. There are also certain minimum qualifications that must be met and maintained which means that the person involved will be more conscientious than one that is not a member.
It is perfectly right and acceptable for you to interview the prospective agent and ask questions of their qualifications and experience in order to make up your mind if they are the right agency for you and that they will be able to satisfy your travel needs. You should also ask them for references of clients who have used their services so you can get a third parts take on them. By doing these things as you look for a travel agent it should help you to find one that will be good for you.
Ask the agent a lot of questions, like what cruise lines that agent has sailed on? They should be very knowledgeable about all the aspects of cruising- food, activities, entertainment, the size of the cabins available, the size of the ship, what kind of facilities and the clientele. To be really sure of the agents' expertise, ask for a CLIA accredited agent.
Ask about a variety of cruises, not just one or two lines. Some agents push one or two lines because they either have booked a big block of space on a ship or they get a higher commission from a particular cruise line, they call these their "Preferred Suppliers". Ask them who their Preferred Suppliers are and what lines they have personally sailed on. Many times it will be the Preferred Suppliers but you want someone who has experienced many cruise lines.
Cruise Tip: When choosing an agent, ask how long she/he has worked for the agency. You want one that has been there at least two years, has been on several lines, and can answer all of your questions. It is not realistic to expect the agent to have sailed on all of the cruise lines but you want one that has sampled many.
There are a couple of tricks to get the best priced cruise. Go to one Travel Agent who specializes in cruises; go through the options available for the type of cruise you want. After the agent has narrowed it down she/he will than say it's time to call the lines and check for availability. The next step is to put a hold on the cabin which she will put in your name. Normally the cruise line will hold a cabin for a week. .
Go home and call another cruise agency and ask for their cruise specialist. Give that agency the same information along with the price quoted by the first agent. See if this agent can beat the price. If she can, go back to the first agent and tell her your mother, sister, friend, was able to get a better price and can she meet that price. Chances are she will, especially if she has placed you on a Preferred Supplier. Don't feel bad about this. You will probably book with the first agent, and the second agent did not do any work except make a phone call. This will also let you know if the first agent did a good job. If agent number 2 can't beat the price or quotes you a higher price, bingo, you've got yourself a great agent in on the first try.
The third thing you will want to do is check the internet for any deals on that particular ship. You can check by search engine or by going to the individual cruise lines website.
Your local newspaper will have a cruise travel section with lots of ads for cruises and will list discount fares. Or go to your local bookstore and browse the Magazine section for Cruise related publications. And of course the Cruise lines all have websites where you can book directly. But if you are a new cruiser it is best to go to a Travel Agent that knows cruising and can answer all your questions including the pro and cons of each and every cruise line.
Cruise Tip: If you are strictly looking for price, go to travel agents that have booked large blocks of rooms on a particular cruise and they will be able to give you a good discount. Just make sure that this is the type of cruise you want to take. Consider the ships "personality". There are ships that are completely casual all of the time, or ships that promote partying, and ships were people are elegantly dressed all of the time. Choosing your cruise style is one of the first things you should decide, this will help the Travel Agent find the ideal ship for you. Copy the list below and take them with you when you visit your chosen Travel Agency (write answers below questions):
1. What is the total price for the cruise? It should include port charges, air fare and transfers to and from the airport.
2. Can any money be saved by traveling on a different cruise line with similar amenities or if I traveled at a different time of year?
3. Does the agency have a way of checking if the rate drops as the cruise date nears? If so, will the travel agent automatically lower my fare?
4. Does the cruise line offer travel insurance and what kind if they do? Does the agency offer insurance or know a reputable company?
5. What is the last day you can cancel without penalty? What are the penalties?
6. What proof of citizenship is expected? What other documents will I need?
7. If I want to change the itinerary or go earlier or stay later is that possible?
8. Who will make my airline reservations? When can I get seat assignments?
9. Find out where your cabin will be and if it is close to the dining room, the elevator, the disco, the pool etc. Ships are large and there will be considerable walking.
10. Arrange with the agent what type of beds you want, queen or twin.
11. Tell the agent when you want to dine and how large the table should be.
12. If purchasing an outside cabin has the agent checked to make sure the view is not obstructed? If this doesn't matter to you, you may be able to save some money by booking an obstructed view.
13. What are the weight restrictions if you are flying to the port?
14. When will I get my travel documents?
15. If you have a special diet request make it now.
16. If it is your honeymoon have the travel agent notify the cruise line. The lines usually have special gatherings for newly weds.
17. If you are traveling in a large group the cruise line should also be notified.
18. If you have any special needs such as cribs or baby food now is the time to have the agent tell the cruise line.
19. If you have a health issue, ask about the infirmary
20. Do they have any cruise reviews that you can see or get a copy of?
These questions and the information above will aide you in finding the right Travel agent to book your cruise vacation. Just a little bit of work and then you can Set Sail!
Mary Hanna has sinced written about articles on various topics from amino acid, Health and Medical Condition. Mary Hanna has traveled the world by Air and Ship while writing eBooks, Software Reviews and Practical Articles on Internet Marketing, Cruising, Gardening and Cooking. Visit her websites at:. Mary Hanna's top article generates over 49500 views. to your Favourites.