KM System (Knowledge Management System) typically IT based, indicates to a system for administering knowledge in the organizations, capture, supporting creation, sharing of information and storage. It can include a part (neither sufficient nor essential) of a Knowledge-Management initiative. KM System is planned to enable employees} for having ready approach to organizations documented base of solutions, particulars and base of information. For instance a usual allege mitigating the creation of a Knowledge Management System might run somewhat like this: A Engineer could have knowledge about the metallurgical structure of alloy which reduces the sound in the gear system. This information if distributed in the organization can lead to a more efficient design of the engine and it could as well advance to plans for better or new equipment.

A Knowledge Management System could be some as described below:

1.Document based: Any technology which permits distribution or administration or formation of formatted documents such as web, Lotus Notes, distributed databases, etc.

2.Taxonomy or Ontology based: They are similar as document technologies, such that, system of terminologies (that is ontology) are used in summarizing documents. For example: Author, Subject, Organization, etc. similar as in various XML and DAML based ontology's.

3.Related to AI-technologies which make use of a customized representation scheme for representing the domain problem.

4.Provide network-maps of organization, showing flow of messages between individuals and entities.

5.Increasingly common manipulative tools are deployed for offering a more organic advance for building a Knowledge Management System.

Distinguishing characteristics of a Knowledge Management System comprises:

1.Reason: A Knowledge Management System will have a definite KM objective of some kind like collaboration, the like or distributing good exercises.

2.Context: One perspective on Knowledge Management System will see knowledge as information which is meaningfully accumulated, rooted and planned in a context of application and formation.

3.Processes: Knowledge Management Systems are build to enhance and support knowledge intensive projects, tasks or procedures for e.g., capturing, identification, acquisition, construction, creation, organization, selection, linking, valuation, structuring, visualization, formalization, distribution, transfer, maintenance, retention, revision, refinement, accessing, retrieval, evolution and lastly appeal of knowledge also known as the knowledge life-cycle.

4.Participants: Users can play the role of involved, active members in the knowledge communities and networks promoted by KMS, although this is necessarily not the reason. Knowledge Management System designs are held to divulge that knowledge is jointly developed and distribution of knowledge initiates its continuous application, reconstructions and change in various contexts by various members with various practices and backgrounds.

5.Instruments: Knowledge Management System supports the Knowledge Management instruments. For example, the capture, sharing and creation of modifiable aspect of practices, formation of business knowledge almanacs, ontology's or taxonomies, skill-management systems, expertise locators, Collaborative handling and filtering of interests which are used in connecting people, developing and formation of knowledge or community networks.

A Knowledge Management System offers integrated services in deploying Knowledge Management tools for network of members that is active-knowledge workers, in knowledge intensive business procedures along the entire knowledge life-cycle.

The term Knowledge Management System can be linked to Open-Standards, Open-Source Software, Open Protocols, Open-Knowledge licenses, policies and initiatives.

Benefits of Knowledge Management Systems are:

1.Distribution of valuable organizational information.
2.Can avert re-creating the wheel, reducing redundant work.
3.Training time may be reduced for the new employees.
4.Preserving of Intellectual property once the employee leaves, if this knowledge can be modified.

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