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[W128]Ways To Improve Communication Skills
by John Long, Joh
The art of introducing yourself to others and creating small talk may come naturally for some, but most people confess to feeling shy, embarrassed and don't know where to start. Your inner ambitions are crying out for you to relate to others ? just as other people are deeply interested to know you.

The key to knowing where to start is to understand the four levels of communication.

1. Small Talk

When you meet someone for the first time, the safest place to start is to talk about surface issues. For instance, make a comment about the weather, current events or the surroundings you are in.

This is called ?small talk?, and is used to ?size up? the other person to determine the comfort zone between the two of you. There is no need to disclose any personal information with the other person at this stage, as this initial interaction assists you to determine how ?safe? they are on your first meeting.

If you are comfortable engaging each other at a surface level you can easily slip into the next level of communication: fact disclosure.

2. Fact Disclosure

This level of communication is slightly deeper than small talk in that you disclose facts about yourself without triggering topics of emotional interest.

The purpose of fact disclosure is to find out if you have something in common. You can use these common areas to build a bridge of friendship later on. You may want to talk about your career or occupation, hobbies, where you live, etc.

Avoid topics like marriage and divorce, politics, sex and religion in this second level of communication. With a little creative thinking, and the use of open-ended questions, you should easily find a topic that interests you both.

If you find a topic of mutual interest then you may progress to the next level of communication: sharing viewpoints and opinions.

3. Share Viewpoints and Opinions

Once you have established that the other person is ?safe? through small talk, and have found areas of common interest, you can build rapport by sharing your opinions and viewpoints.

By sharing your viewpoints and opinions you allow yourself to become vulnerable to the scrutiny and objections of the other person, so you would only enter this level of communication once you were comfortable that you both share positive feelings through the first two levels.

Some people give an opinion about politics or religion as their starting point at this level. But you may firstly want to comment on the things you have in common that you found through fact disclosure. This is a safe place to start.

Be prepared to listen to the opinions of your new friend. It is just as important to listen to their viewpoint as much as you expect them to listen to yours. This will enable your friendship to survive.

Make sure you don't use your opinions as a form of ?character assassination? of other people. You may be thought of as a negative person and this may cause your new friend to distance himself/herself from you.

Over time you will learn to find a safe distance in your communication levels, and if you are forming a bond of friendship you may eventually enter into the fourth level of communication: sharing personal feelings.

4. Share Personal Feelings

Only solid friendships survive time to enter the fourth level of communication. After building upon trust, finding things in common and listening to the viewpoints and opinions of others, you may be able to share your personal feelings.

This is where an acquaintance becomes a genuine friend. You know that despite having differing opinions and viewpoints you can trust your friend's judgement, and may go to them for advice.

Things of deep value to you can be shared without feeling threatened. You listen closely to each other without the need to ?solve? your friend's problem. You are happy to reflect their feelings back to them ? forming a bond of empathy and compassion between the two of you.

At this level of communication, it is important that you provide a little distance between yourself and your friend. If the distinction between yourself and your friend becomes unrecognizable, it is possible for your relationship to go sour. If you know how to handle your own feelings, attitudes and behaviors while maintaining your friendship at this level, you will build a successful friendship that can last a lifetime.

By using these four levels of communication with prospective 'dates' you will find that they will become interested in you and want to get to know you all the more.

In today's business world, cold calling is often times a necessity with which to build up your customer base whether already operating a successful business or just starting one. Many sales people and business proprietors, at some time in their careers, experience challenges and problems with the part of their business which deals with telemarketing. Apply these tips for cold calling properly and effectively and you will become a successful telemarketer in no time.

Know what your purpose is when cold calling.

If you know what your purpose is when cold calling in advance, you will develop into a successful telemarketer in no time. This is because you will have a purpose for your calls. For example, are you trying to send someone information? Figure out who makes the decisions in this company? Are you trying to pitch services and products? Are you trying to conduct a survey? So you see, knowing in advance what you need to communicate is important. It will also make you more confident about cold calling and as we all know, confidence will win mindshare which is exactly what sales is about in the first place.

Just like the Boy Scouts, you need to be prepared.

Amazingly, knowing what your script is seems to be one of telemarketing's best-kept secrets. Since cold calling is all about numbers, you can skew them in your favor when fully prepared for cold calling. Being both controlling with your message and confident in your intent will make the prospect feel like you are very professional and then would be more than willing to take a closer look at your service or product. Knowing what your message is cold, instead of reading directly from a script like a robot, will save you from constantly hearing dial tones as prospect after prospect hangs up on you.

When telemarketing, be as efficient as possible.

Cold calls are called this for a good reason. Before answering your call, the prospect was already engaged in something else. You need to make them understand that you are respectful of your time and theirs. Project some confidence and get right to your point. Really, if it makes you feel better, walk around whilst smiling. Your overall tone and enthusiasm will improve and will be transferred to the prospect to make them excited about your services or products.

Be both interesting and interested when cold calling.

Prospects are becoming immune to sales pitches. Whilst calling one, capture their attention by using power words that spark their interest and then get the prospect to talk more about themselves. Begin to make notations about what they are saying and try to weave that information into the reason you called them. Prospects will care more about what your services or products are when they can envision how it will work in their life.

The prospects should want to call you back.

Getting a voicemail shouldn't be a dead end. Many opportunities are lost when telemarketers don't leave voice mail messages for the prospects they call. Leave your number and name so they can call you back. Then, ask them to write it down on paper. This is because people will write down numbers if dictated to and anticipate that your number may be useful to them. You then need to give them a very compelling answer about why you called them and then another compelling reason for the prospect to get back in touch with you. Be confident but do not be slick or try to oversell yourself. Again, leave your number and name in case they missed it the first time.

Cold calling is a tough row to hoe, indeed. You will field many more no responses than yes responses. This is O.K. though because remember that every no will bring you even closer to another yes and that focusing on transmitting the enthusiasm you have for your services or products into each call you make you will already be a successful telemarketer even before saying, “Hello!”

Article Source : Pg. 11

About Author
Both John Long & Naz Daud are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

John Long has sinced written about articles on various topics from Affiliate Programs, Wedding Bells and Mortgage. John Long, President of Long Acquisitions, Inc. The company is located in Wilmington, NC and has been in business since July of 2001. Our company is averaging 8 to 12 homes per month. Soon we will be averaging up to 40 transactions per month.. John Long's top article generates over 5400 views. to your Favourites.

Naz Daud has sinced written about articles on various topics from Real Estate, Ezines And Newsletters and Business Promotion. Naz Daud is the founder of CityLocal.. Naz Daud's top article generates over 60500 views. to your Favourites.
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