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[B532]Best Practices For Backup
by Martin Pladgeman, Mar
Encryption is readily available for new applications in e-commerce, telecommunications and finance. With security breaches commonplace, the need for encryption has become so necessary that various agencies have seen a need to step in and impose regulations. Why is it even necessary to encrypt backup data? The reason is security. Data stored in clear-text is open to attack by everyone.

IT organizations are beginning to realize that the reach and effect of these security laws impacts their procedures and processes. There is currently no specific set of guidelines for compliance within the IT industry. One area of compliance that remains high-risk is that of data storage encryption. For the most part, data transported to off-site storage is not secured and tracked, leaving tapes defenseless against theft, alteration or unauthorized viewing. Encryption appliances for backup tapes are the only way to ensure data at rest is safe.

The California Security Breach Information Act is a cutting-edge law which enforces a rule stating California residents must be notified any time their “personal information" is compromised. Of course, this law imposes strict requirements for public disclosure, the main reason for the increase in reported security breaches across the country. The difference today is that those responsible will have to pay for their mistakes. If an IT Manager fails to properly encrypt company data, the sentences range from suspension to 10 years in prison, with fines from $100 to $1,000,000.

Therefore, concern is steadily growing over an individual company’s current and potential liability. To define what your most critical data is and how best to encrypt that data while at rest requires an in-depth review of current encryption policies, including assessing methods, key lengths and key management. Only after this thorough process will your company be in the position to address these high-risk areas with proper encryption.

Security measures are widely implemented to protect data, however these are not nearly effective enough to provide the security that guarantees the safety of stored confidential records. The answer was to transport backup tapes off-site for protection. However, as corporations grew increasingly computer and Internet savvy, the risk of employee theft, data lost or stolen during transport, environmental damage and theft of discarded tapes grew. Each of these threats brought increased security measures.

However, the biggest threat to confidential information today comes not from the outside, but from the inside. Internet hacking has quickly become the most efficient method of stealing data. Under the new compliance regulations the database administrators (DBA’s) find themselves charged with a high level of duties for which they often feel they do not have the most effective arsenal of tools.

Logic would tell us that the risk personally and to company information and customer privacy is high enough to immediately begin a solid plan of data encryption. Concerned CEOs searching for ways to minimize risk are taking a longer and harder look at cost-effective ways to make data security a priority.

Government regulations, including more stringent control and audit requirements, are designed to protect consumer data and confidential information, making it clear in no uncertain terms the penalties and fines one could face for failing to meet these requirements. Records storage leader Iron Mountain, which fell victim to the loss of tapes containing sensitive customer information, is recommending that companies encrypt backup tapes containing personal information saying, “We believe encryption is the best way for businesses to meet the increasing need for privacy protection."

Still, while most organizations perform backup data and maintain offsite copies, backup tapes remain largely unencrypted. This leaves the risk at high levels and exposes the company, IT managers and supervisors to stiff fines and penalties for failure to comply with government regulations that control exposure of confidential consumer information, such as the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Fair and Accurate Credit Transaction Act of 2003 (FACTA), and the Financial Services Act of 1999 (Gramm-Leach-Bliley or GLBA).

Unfortunately, as with all new regulations, there is much work to be done in plugging the holes, but one thing is clear: it doesn’t matter whether the breach is accidental or intentional. If it happens to you, you’re responsible.

New encryption methods and hardware are helping to take away some of the difficulties commonly associated with the process of encryption. What can be done to ensure the security of this data and protect those involved with it? What, if anything, is holding your organization back from taking the necessary steps to choose the only appropriate solution, data encryption? Which encryption solution best meets your needs and will instill the highest level of confidence? No longer is it a matter of whether you’re going to encrypt, but when and, even more importantly, how.

One excellent solution is the Q3, a hardware appliance for tape backup encryption that fits in seamlessly with your current environment, takes little time to setup and has little to no effect on current backup procedures, offered by BOSaNOVA, Inc. The Q3 is the latest encryption solution to address your highest levels of risk to your entire IT staff from managers to programmers. Providing systems implementation across your entire infrastructure, the Q3 offers the most efficient, cutting-edge process your team can implement quickly and easily, with the assistance of BOSaNOVA’s technical support.

The Q3 meets your biggest challenge by not interrupting your workflow or your network’s performance. Access to data through this secure hardware appliance now means there’s only one way in, making it nearly impossible for your data at rest to be vulnerable to attack from an unknown source.
For a full version of this article go to http://www.theq3.com/securingbackup.php


Step One, Tenant Screening

Through screening is the first step to finding tenants that pay on time. Your best bet is to get a credit report, an eviction history report and perform a criminal background check on your tenants. All of which can be done online. You can also call the current or previous landlord(s) for a reference. Some landlords will also visit the property where the applicant is residing, checking the condition of the property and cleanliness of the tenant. But, do not settle for tenants that don't meet your qualifications, spend more time screening and checking your applicant's background and you will save a lot of time and problems in the future.

Rent collection Best Practices

You really need to be very consistent right from the beginning of the lease. Start out by explaining to your Tenants in detail, the terms of payments in the lease and the consequences of paying their rent late. You must set a precedent right from the beginning as soon as a tenant fails to pay rent on time. Once you start accepting excuses, you will have lost your footing. This will give the tenant the assumption that it is ok to pay the rent late if they have a good reason or excuse. The next time your tenant has a problem paying the rent, they will expect you to be understanding once again. This sets the tone for a frequently of late rent payments or worst an eventual legal matter.

Be sure to keep all communication in writing with your tenant to avoid the "he said, she said" scenario. Send your tenants a late notice as soon as rent becomes late. So, if the rent is due on the first and it is not received by the first, send a notice out on the second. As soon as a tenant owes a late fee, send them another notice and be sure to never wave the late fee. Don't make any special "deals" waving the late fees at anytime. As soon as you negotiate with your tenants, they will tend not to take you very seriously as a landlord and may try to push things even further. It's a good idea to setup a schedule to send out a sequence of late notices. Mark on a calendar when you will be sending these notices out, if need be.

Check with your local jurisdiction to find out the regulations for eviction. Each state, county and/or jurisdiction may institute requirements for how many days may pass before legal proceedings can be brought against the Tenant. There may be certain notices required such as a "Notice to Quit," before you may even file for eviction in a local court. If after several attempts are made to collect the past due rent, follow your jurisdiction rules as soon as possible. Eviction can be a lengthy battle so don't hesitate to file, you can always withdrawal if your tenant pays.

Be clear right from the beginning of the landlord/tenant relationship to set an example in your collection efforts. Do not get emotionally involved or feel sorry for a tenant's situation. Keep it business, after all you invested a lot of time and money in order to make money not lose money.

Article Source : From Wealth To Power

About Author
Both Martin Pladgeman & Kevin Kiene - are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

Martin Pladgeman has sinced written about articles on various topics from How To Grow Wealth, web development and Computers and The Internet. Martin Pladgeman is President of BOSaNOVA, a leading provider of security solutions, thin clients and network appliances. Their newest solution, the Q3, is a storage encryption appliance that provides complete security for data at rest. For more inf. Martin Pladgeman's top article generates over 4400 views. to your Favourites.

Kevin Kiene - has sinced written about articles on various topics from . Discover the internets only document system designed for landlords with auto-fill. We offer s, Rental Applications, Late Notices and a complete library of landlord forms. http://www.ezlandlordfo. Kevin Kiene -'s top article . to your Favourites.
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