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[C1154]Cover Letter How To

by Heather Eagar, Hea

Whether you've written one or one hundred cover letters in your lifetime, they can present enough challenges to make you dread the process each time. It's for this reason that many people resort to the “carbon copy” cover letter as opposed to creating an original one for each job application.

The “carbon copy” cover letter is not recommended because it lacks authenticity. Even worse, it forces you to turn your back on cover letter etiquette. If you want to make sure that your cover letter is unique and appropriate, let's take a look at some cover letter etiquette tips to consider.

Tip #1: Keep the Cover Letter Personal

The first tip to keep in mind when writing a cover letter is that you want to make sure that it's personal. You may have read in a business writing book at some point that it's common to address the reader as “Dear Sir or Madam” or “To Whom It May Concern.” While these terms can be appropriate when absolutely necessary, it's better to track down the hiring manager at a company so that you may address him or her directly (ex. Dear Mr. Smith) in your salutation.

Tip #2: Focus on the Employer's Needs

Another etiquette tip to keep in mind when creating your cover letter is focusing on the employer's needs. This concept goes back to the “carbon copy” cover letter that looks just like the last 15 you've written. It's always important to keep in mind that no two jobs are exactly the same, which is why your cover letters shouldn't be the same either. To honor these differences, it's good to focus on the specific needs of the employer and afterward addressing your own strengths and how they can help the company achieve their desired success. This way, you can help the hiring manager more easily align the company's goals with your qualifications, which in turn can increase your chances of being hired.

Tip #3: Dot Your I's and Cross Your T's

Another aspect of cover letter etiquette is making sure that you proofread every word, ensure all grammar is correct, and most importantly, make sure that every bit of information you offer is 100% honest. You don't want the employer to run a background check only to find out you've lied on any of your documentation. So before submitting your cover letter, it's important to ensure every I is dotted and every T is crossed.

Tip #4: Keep it Short and Sweet

The fourth tip to consider when writing your cover letter is length. If you become passionate about what you're writing, you can easily say too much, which can frustrate the hiring manager who has many more to read. So in the writing process, your job is to explain why you're qualified and why you want the job as concisely as possible. This way, the hiring manager won't trash your cover letter before getting to all of those great qualifications that would have otherwise gotten you hired for the job. Now that you've learned a little about cover letter etiquette, it's time to get started on your own. What are you waiting for? Your next job is just a great cover letter away.

But what can a cover letter do for you? It can give the prospective employer insight into who you are as a person, as well as why you want to work for their company. And it can also give you the opportunity to turn what may look like weaknesses on your resume into strengths. Let's look at a few ways this can be accomplished.

Focus on Your Special Skills

If you don't have a lot of jobs to list on your resume, but you do have relevant skills that you've acquired over the years, you can use your cover letter to explain what looks to be a lack of experience. A great way to get started is by creating a list of skills you've developed that match the company's job posting, mission and culture. Next you can use the cover letter to explain how those skills can enhance the company.

For example, you may be an expert typist capable of accurately typing 80 WPM, which is perfect for the data entry position you're interested in. The only drawback is that you didn't gain your expertise from your last 20 years as a housewife and part-time babysitter. Instead, you picked it up while volunteering as your church's secretary over the past decade. In this case, you can use your cover letter to highlight this skill and turn around what might be perceived as a lack of job experience.

Hobbies Are Not Off-Limits

Many people have hobbies that they spend a lot of time focusing on and eventually want to turn into careers. For example, you may love to work on computers and have expertise with both hardware and software applications, which has nothing to do with your string of jobs working in factories.

You decide that you are interested in applying for a position with a small start-up company that needs an entry-level IT technician. You know you're perfect for it but don't know how to prove it. That is, until you remember that you keep up with all of the technology, have taken some classes at a local college, and have years of experience fixing computers in your community. By explaining all of this in your cover letter, you have a chance to showcase the experience you've gained.

Keep Your Explanations Simple

While you want to use your cover letter to fill in gaps in your job history, you don't want the employer to spend too much time thinking about the possibility of you being a weak candidate. So instead of spending a lot of time explaining why your skills and hobbies are stellar, it is a good idea to instead keep this part as brief as you would in any other cover letter.

Having gaps in your work history doesn't have to define your capabilities as an employee. So try using your cover letter to highlight your special skills. You might be surprised by the success that follows.

Article Source : Cover Letter

Heather Eagar has sinced written about articles on various topics from Cover Letter, Interview Questions and Careers and Job Hunting. Heather Eagar is a former professional resume writer and is passionate about providing working professionals with current, reliable and effective job search tools and information. Need a. Heather Eagar's top article generates over 165000 views. to your Favourites.