The UID Registry is considered as repository of information about the UID data of the DoD items. The data about the UID of the Government furnished items are required to get submitted to the UID registry for the easy maintenance of records. The system enhances the management and accesses of the UID data of the item, helping the DoD keep track of the items. The records include acquisition of items, their maintenance and repair as well. DoD started the system of submission to UID Registry since November 2004. The DoD also requires that the data submitted to UID Registry should comply with the MIL-STD-130 standards.

The Aspects of UID Data Submission to UID Registry
As the data submitted to the UID Registry is essential for the asset management across the Department of Defense, it is crucial that the data are correctly entered. The basic data required for the submission are part number, serial number of the item, enterprise code, construct type (construct #1 or Construct #2), etc. Issuing Agency Code is one of the important data to be mentioned. Apart from the machine readable codes, the concatenated human readable UID data are also entered to the UID Registry.

The contractors are required to follow certain aspects of submitting data that are important for the UID Registry. It is to be mentioned that the data should be entered to the UID Registry in the XML format. The other aspects are discussed below.

Schema Review of UID Registry
as it is mentioned that the files are converted into XML format before they are submitted to UID Registry. Prior to that, it is imperative to ensure that external files from the property management database are developed in accordance with the UID Registry schema and requirements. The versions of the schema have been undergoing changes supporting the GFP. 3.0 is the latest version of the UID Registry schema.

Adjustment of Data Format
It is mandatory for the contractors to prepare the data that meets the requirements of the UID Registry maintenance team. Sometimes, even the XML data formats require some changes to meet the standard of the UID Registry. Sometimes, depending upon the products and the details that are submitted, the data is exported to specific manipulation files.

Undergoing through UID Test Registry
The data can not be submitted directly to the UID Rgistry, even after being formatted into a XML Document. Prior to being submitted to the UID Registry, the data is submitted to a test registry. After being approved by the UID production, the file is transferred to a GEX certified VAN provider. It is the responsibility of the GEX certified VAN provider to ensure the submitted files are transferred to the FTP services of the UID Registry.

Approval of Data by the UID Registry
After the files containing the data are submitted to the VAN provider, they take at least 24 hours to reach the UID Registry. The contractors can view the outcome- approval or rejection- through the website of the UID Registry.