Department of Taxation Division of Income Tax Withholding P.O. Box 27264 Richmond, VA 23261-7264 (804) 367-8037 http://www.tax.virginia.gov/
Virginia requires that you use Virginia form "VA-4, Employee's Virginia Income Tax Withholding Exemption Certificate" instead of a Federal W-4 Form for Virginia State Income Tax Withholding.
Not all states allow salary reductions made under Section 125 cafeteria plans or 401(k) to be treated in the same manner as the IRS code allows. In Virginia cafeteria plans are not taxable for income tax calculation; not taxable for unemployment insurance purposes. 401(k) plan deferrals are not taxable for income taxes; taxable for unemployment purposes.
In Virginia supplemental wages are required to be aggregated for the state income tax withholding calculation.
You must file your Virginia state W-2s by magnetic media if you are have at least 250 employees and are required to file your federal W-2s by magnetic media.
The Virginia State Unemployment Insurance Agency is:
Virginia Employment Commission Liability Section P.O. Box 1358 Richmond, VA 23218 (804) 786-1485 http://www.vec.virginia.gov/vecportal/
The State of Virginia taxable wage base for unemployment purposes is wages up to $8000.00.
Virginia requires Magnetic media reporting of quarterly wage reporting if the employer has at least 250 employees that they are reporting that quarter.
Unemployment records must be retained in Virginia for a minimum period of four years. This information generally includes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination.
The Virginia State Agency charged with enforcing the state wage and hour laws is:
Department of Labor and Industry Labor and Employment Law Division 13 South 13th St. Richmond, VA 23219 (804) 371-2327 www.dli.state.va.us/
The minimum wage in Virginia is $5.15 per hour.
There is also no general provision in Virginia State Law covering paying overtime in a non-FLSA covered employer.
Virginia State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:
Employee's name
Employee's address
Employee's social security number
Employer's name
Employers address
Employer's Federal Employer Identification Number (EIN)
This information must be reported within 20 days of the hiring or rehiring. The information can be sent as a W4 or equivalent by mail, fax or electronically. There is no penalty for a late report in Virginia.
The Virginia new hire-reporting agency can be reached at 800-979-9014 or 804-771-9733 or on the web at www.va-newhire.com
Virginia does not allow compulsory direct deposit
Virginia requires the following information on an employee's pay stub:
Gross and Net Earnings
straight time and overtime pay
hours worked
purpose of deductions (upon request)
itemized deductions
Virginia requires that employee be paid no less often than monthly- salaried employees and hourly employees earning 150% of state's average weekly wage, if they agree; semimonthly or biweekly-hourly employees.
In Virginia there are no statutory requirements concerning the lag time between when the services are performed and when the employee must be paid.
Virginia payroll law requires that involuntarily terminated employees must be paid their final pay by their next regular payday and that voluntarily terminated employees must be paid their final pay by the next regular payday.
Deceased employee's wages of $15,000 must be paid to the surviving spouse; if none, distributees no less than 60 days after death; no qualification of estate.
Escheat laws in Virginia require that unclaimed wages be paid over to the state after one year.
The employer is further required in Virginia to keep a record of the wages abandoned and turned over to the state for a period of 5 years.
There is no provision in Virginia law concerning tip credits against State minimum wage.
In Virginia the payroll laws covering mandatory rest or meal breaks are only that minors under 16 must have 30 minutes rest after five hours of work.
There is no provision in Virginia law concerning record retention of wage and hour records therefore it is probably wise to follow FLSA guidelines.
The Virginia agency charged with enforcing Child Support Orders and laws is:
Division of Child Support Enforcement Department of Social Services 730 E. Broad St. Richmond, VA 23219 (804) 692-1900 * www.dss.state.va.us/division/childsupp
Virginia has the following provisions for child support deductions:
When to start Withholding? Next payday after service.
When to send Payment? Within 4 days of Payday if EFT is used.
When to send Termination Notice? "Promptly"
Maximum Administrative Fee? $5 per payment.
Withholding Limits? Federal Rules under CCPA.
Please note that this article is not updated for changes that can and will happen from time to time.
Department of Taxes 109 State Street Montpelier, VT 05609-1401 (802) 828-2551 http://vermont.gov/
Vermont allows you to use the "W-4VT, Vermont Employee Withholding Allowance Certificate" form to calculate state income tax withholding or federal W4 form.
Not all states allow salary reductions made under Section 125 cafeteria plans or 401(k) to be treated in the same manner as the IRS code allows. In Vermont cafeteria plans are not taxable for income tax calculation; taxable for unemployment insurance purposes. 401(k) plan deferrals are not taxable for income taxes; taxable for unemployment purposes.
In Vermont supplemental wages are taxed at a 7.2% flat rate.
Magnetic media reporting of W-2s is not allowed in Vermont.
The Vermont State Unemployment Insurance Agency is:
Department of Employment and Training 5 Green Mountain Dr. P.O. Box 488 Montpelier, VT 05601-0488 (802) 828-4344 (877) 214-3331 www.det.state.vt.us/
The State of Vermont taxable wage base for unemployment purposes is wages up to $8000.00.
Vermont has optional reporting of quarterly wages on magnetic media.
Unemployment records must be retained in Vermont for a minimum period of six years. This information generally includes: name; social security number; dates of hire, rehire and termination; wages by period; payroll pay periods and pay dates; date and circumstances of termination.
The Vermont State Agency charged with enforcing the state wage and hour laws is:
Department of Labor and Industry Wage and Hour Division National Life Bldg., Drawer 20 Montpelier, VT 05620-3401 (802) 828-2157 http://www.labor.vermont.gov/
The minimum wage in Vermont is $7.00 per hour.
The general provision in Vermont concerning paying overtime in a non-FLSA covered employer is one and one half times regular rate after 40-hour week.
Vermont State new hire reporting requirements are that every employer must report every new hire and rehire. The employer must report the federally required elements of:
Employee's name
Employee's address
Employee's social security number
Employer's name
Employers address
Employer's Federal Employer Identification Number (EIN)
This information must be reported within 20 days of the hiring or rehiring. The information can be sent as a W4 or equivalent by mail, fax or electronically. There is a $500 penalty for conspiracy in Vermont.
The Vermont new hire-reporting agency can be reached at 800-786-3214 or 802-241-2194 or on the web at http://jobs.utah.gov/newhire/
Vermont does not allow compulsory direct deposit
Vermont requires the following information on an employee's pay stub:
Gross and Net Earnings
straight time and overtime pay
hours worked
itemized deductions
Vermont requires that employee be paid no less often than weekly; biweekly or semimonthly if employer gives notice.
Vermont requires that the lag time between the end of the pay period and the payment of wages to the employee not exceed six days; 13 under union contract.
Vermont payroll law requires that involuntarily terminated employees must be paid their final pay with in 3 working days and that voluntarily terminated employees must be paid their final pay by the next regular payday; if there is none, next Friday.
There is no provision in Vermont law concerning paying deceased employees.
Escheat laws in Vermont require that unclaimed wages be paid over to the state after two years.
There is no provision in Vermont law concerning record retention of abandoned wage records.
Vermont payroll law mandates no more than $3.35 may be used as a tip credit.
In Vermont the payroll laws covering mandatory rest or meal breaks are only that all employees be given a reasonable opportunity to eat and use toilet facilities.
There is no provision in Vermont law concerning record retention of wage and hour records therefor it is probably wise to follow FLSA guidelines.
The Vermont agency charged with enforcing Child Support Orders and laws is:
Office of Child Support Agency of Human Services 103 S. Main St. Waterbury, VT 05671-1901 (800) 786-3214 www.ocs.state.vt.us/
Vermont has the following provisions for child support deductions:
When to start Withholding? 10 days after receipt of order or next payday.
When to send Payment? Within 7 days of Payday.
When to send Termination Notice? Within 10 days of termination.
Maximum Administrative Fee? $5 per month.
Withholding Limits? Federal Rules under CCPA.
Please note that this article is not updated for changes that can and will happen from time to time.
Charles J. Read has sinced written about articles on various topics from Accounting Guide, Legal Matters and Accounting Guide. Charles J. Read, CPA has been in the payroll, accounting and tax business for 30 years, the last fifteen in private practice. Mr. Read is the author of "Tax and Accounting Issues in Forming a New Business."To find professional payroll services at a budge. Charles J. Read's top article generates over 22200 views. to your Favourites.