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So you've started a home business. You went out and purchased a nice desk and comfortable chair, and maybe even a new computer with all of the necessary extras. Now you're ready to earn an income from home! How nice it will be to be your own boss, to work when you feel like it and to answer to no one. At least that‘s what you think.
If your business involves the internet you're probably going to spend a lot of time at your desk. You think your desk at work was a mess? You have no idea. This past year was one of the most stressful times I've ever experienced; mostly due to the chaos that was my Home Office, conveniently located in my dining room. Here is the type of scenario that played itself out in my home on a daily basis:
‘Get up, fix coffee, take cup to desk, move slinky off desk, let the dog out, open email, start making list of tasks to complete, answer the phone, take a message for husband, leave note on desk, let the dog back in, separate screaming siblings, remember to pay phone bill, locate phone bill among the dozen or so envelopes piled up on desk, write check, leave the prepared bill among the remnants of the other bills, three-year-old runs up to give Mommy a hug and spills coffee all over desk, throw out the phone bill with the pile of trash (forgetting it's there in the first place) along with son's school enrollment paperwork that's been lying on desk under home business catalogs and order forms and phone message taken earlier for husband.'
The result of my morning's effort? Enrollment is late, phone bill isn't paid on time, and husband wonders if I'll ever regain sanity. Rewind, repeat tomorrow, next week, next month etc.
Sound familiar? If you're new to home business, then maybe you haven't yet experienced the perils of the Home Office. I think the phrase is an oxymoron for most people. There's very little divide between the stuff for home and the stuff for your business. Even if you're lucky enough to have a separate room for your office, I bet your family (and you too) are guilty of leaving items or taking stuff to and from your desk. I don't know how many times I have looked for the three ring hole punch, only to find it on my daughter's art table along with the kitchen tongs and bathroom plunger.
So you're asking yourself, ‘How do I keep my desk organized and my desk contents out of the hands of my family?' Good question. There are dozens of articles and books written to help ‘get organized', but if you and your family are not respectful of the Home Office Space, then no number of organizing binders and boxes and tabs and expanding folders will help. I tried. Really I did. I kept finding my lovely wicker In/Out Box in my daughter's room, you guessed it, by the art table with the other items she ‘borrowed.'
What finally helped my stressful Home Office situation was to schedule a time every week to throw away old bills. I now open my mail over the big garbage can on my way into the house so it doesn't even make it inside. I also have created a simple file folder system located in my desk drawer to keep my home business paperwork, and family papers. As far as the littlest sneak thief - I gave my daughter her own desk drawer full of interesting things to look at. Simple plan. Now if I could just find that ringing telephone…!
As the cost and time spent commuting rises all across the nation, more and more professional workers are choosing to work from home offices. The home office is convenient. It allows parents to be home when their children return from school. It allows children to assist their aging parents during the daytime. It allows greater flexibility in working hours. But none of these aspects appear when your home office is not comfortable, organized, or styled towards productivity.
First, consider how comfortable you are. If you are working every day from a laptop on your dining room table, you aren't going to be comfortable. Dining room chairs just aren't designed for long periods of sitting and support for a computer user. If you find yourself squinting at your screen because of the glare of the lights, you also aren't doing yourself any favors. An office is an office, no matter where it is. Invest in furniture which meets the needs of an office environment. Consider a good office chair, a desk which is at the height and angle for your computer, and proper lighting for your space.
Second consider your ability to function in the home office space. If you can't print, connect to the internet at a good speed, or teleconference where you are doing your work, you are not going to be productive at any job. You may need to install a second phone line, or purchase upgraded internet speed. You will need to maintain your printer and other equipment, such as a backup hard disk drive without help from the IT staff down the hall in the corporate offices. You also need to keep your work papers and your personal life papers separate. This means having a space which is for work only. If you sit down to pay your bills at the same desk you work from, fine, but don't leave your personal files intermixed with your work files. As a rule of thumb, if it isn't appropriate in the corporate office, don't do it in your home office.
Finally, make sure your space is conducive to the feeling of being at work. Ideally, home offices are completely separate spaces within a home. This separation allows the home worker to differentiate between work and home in their connected space. Make sure your space is quiet enough to hold professional phone calls uninterrupted. If this means closing the door, do it. If it means not running the dishwasher, or the laundry while you hold calls, do that too. If you must have your work space in a common room, stylistically differentiate that space with a rug, pictures, or furniture.
Working from home is a luxury not everyone is afforded. Make the most of it, but don't let poor planning of your space in a home office lead others to question your productivity, sincerity, or professionalism. Also don't allow yourself to get caught in the trap of working all the time you are home. If your hours are 9-5, work 9-5, not 9-whenever you finally turn off your computer and go to bed. An organized, clearly defined, and comfortable home office will help keep you on track.