The needs and requirements that an effective CRM addresses differ from company to company . Implementation of the sales CRM software system is the last phase. When you think of implementing a sales software system in your business you have to treat it as a six step process. These six steps are
1.Collection of information: The most important issue is about information required to identify the customers and categorization of their behavior. Priority is given to collection of this sort of information. The companies, having an online customer service centre and a website, are at an advantage. This advantage is because the customers can log in and take care of their own details whenever they buy anything.

2.Storage of information : Maintaining a centralized customer database , is the most effective and efficient way to manage and store the customer information. This will permit you to operate all your systems from the same source. Moreover this ensures the everyone uses the latest and up-to-date information.

3.Accesses to information: Now that the information is collected and stored centrally , the next stage is the availability of information of the staff in a most useful and appropriate format. Sometimes information has to be filtered and given as per the requirement only. Extra information is not shared.

4.Customer Behavior Analysis : One of the final stage is the profiling of the customer because the sales strategies are developed after keeping into consideration the profile of the customers. One can begin profiling customers by applying data mining tools in spreadsheet programs. These data mining tools help to analyze data to identify relationships or patterns.

5.More Effective Marketing : In many businesses it is found that a very high percentage of the profit and revenue is generated from a small percentage of their customers. One of the reasons for this could be brand loyalty. By using CRM a company needs to have better insight into the customer's needs, self - perception, and desires. The valuable customers can be segregated from the rest and can rewarded for their contribution.

6.Enhancement of customer experience : Someone has truly said that one satisfied customer refers other 10 but an unsatisfied customer leads to a loss of 100customers. This saying highlights the importance of a small group of complaining customers who are not satisfied. In this era of competition a company cannot afford to lose customers. Sometimes these unsatisfied customers take a lot of time of the staff. If the problems of these unsatisfied customers are given due attention and resolved quickly , the staff will get more time to devote to other customers.