The importance of privacy and security of corporate workflow cannot be overestimated. A leaked document can compromise trade secrets and threaten corporate security. But did you know that even a document that you send to a client or publish on the Internet may also contain sensitive information that may harm your privacy and corporate security?
Every time you create a document in a Microsoft Office application such as MS Word, Excel or PowerPoint, it is automatically and compulsory tagged with extra information. All documents, spreadsheets and presentations are assigned properties that list document's author, organization name, document change and reviewing history, any comments made by the different editors, editing time, and so on. While some of this information can be useful when working with documents in a workgroup and sharing them within the company, it may cause unwanted problems if the document leaks or is sent or published.
The extra private information may become available to a third party, and can certainly put your company at an embarrassing situation or even cause financial risk.
Did you know that a line or a paragraph of text that contains sensitive information, even if it is cut, deleted or overtyped, may still be stored in the document's metadata under certain circumstances, such as if document change tracking is enabled? Do you want all the commentary made by your workgroup members while editing a presentation become publically available? Probably not!
How can you ensure that no sensitive information leaks with a document you thought doesn't have any?
You could certainly do this by making a new installation of Microsoft Office applications, preferably on a clean PC, creating a new document on that machine, and pasting data from the old one. That would give you a fresh copy that does not contain any unwanted traces. But is this a viable solution of you have multiple documents, or is you need to continue changing those documents as part of your workflow? This solution, while being a working one, is time-consuming and not that reliable if you make changes to these newly created documents.
Thanks to Smart PC Solutions, Inc., a dedicated solution is available to address this issue. Document Trace Remover, available for download at , checks your corporate workflow, including Microsoft Word documents, Excel spreadsheets, PowerPoint presentations, and Adobe PDF files for unwanted private information that may infringe your privacy and threaten corporate security.
Document Trace Remover discovers all types of meta-information and offers you an easy way to remove any instances of hidden data from your documents. When it is done with the documents, they contain not a single trace of infringing information in them. Batch mode is available to quickly clean multiple documents.
Make sure you use Document Trace Remover just before sending or publishing a document to ensure maximum privacy and protect integrity of your corporate data.
Make Document Trace Remover part of your routine workflow! Run Document Trace Remover every time before publishing or sending the document outside of your organization to ensure highest level of privacy and security of your corporate workflow.
Fire up a Google search and you'll be hit with numerous offers to recover your documents' passwords for highly varying fees. Such companies typically provide very fast recovery times ranging from an instant to very fast, depending on the complexity of your password and the version of Microsoft Office software that was used to save the document. Data recovery is their business, allowing them to have clusters of super computers handy to quickly break passwords of any length. Some of these services even do not ask for an upfront payment, billing you only if a document has been successfully recovered.
But what if your Excel spreadsheets or Word documents contain sensitive information? What if your company has strict security policies that forbid sending documents out of the corporate setting? Simply speaking, what if sending the encrypted document to an online data recovery service is not an option for security reasons?
In case you don't have a super computer handy, you are restricted to the limited resources of your personal or office computer, or your corporate server at best, thus making password recovery with brute force attacks a very lengthy process.
Solution? Try software designed specifically for instantly recovering Microsoft Word or Excel passwords regardless of your computer's performance. Office Password Recovery suite by Intelore () offers you an ability to recover both Word and Excel passwords, while if you are on a budget, Word Password Recovery and Excel Password Recovery are available separately (from and respectively).
What makes these products really different is their ability to unlock your password protected documents and spreadsheets momentarily, without sending the entire document outside of your organization. If a document is password-protected for modification, or if it is weakly protected, the protection can be easily removed. Under these circumstances, no information will be sent outside of your corporate setting.
Other types of documents may also be recovered instantly. Instead of providing the entire document with sensitive information to a third party, Intelore servers only take document encryption parameters, and then the decryption itself occurs on your computer, so that your sensitive information never leaves your organization.
How is this even possible, and why all the password recovery services still exist?
This is a legitimate question. The answer is simple: instant password recovery is only possible under controlled circumstances. You can only recover documents that are protected with a password to open, and then saved by Microsoft Excel and Microsoft Word 2000 and 97, as well as documents saved by later versions of Word and Excel XP, 2003, and 2007 in Office 2000/97 compatibility mode. In practice, vast majority of corporate documentation is saved in these legacy formats to ensure up and down compatibility within organization. Thanks to corporate policies regarding document compatibility, your Word and Excel documents may still be stored in the format that can be easily and instantly recovered with Office Password Recovery tools.
Try Word, Excel or Office Password Recovery suite to gain instant access to your protected documents! Download free evaluation versions at
Both Alexander Rodichev & Dmitry Rozenbaum are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
Alexander Rodichev has sinced written about articles on various topics from Keyboard Synthesizer, Computers and The Internet and Data Recovery. Alexander Rodichev is a founder of Smart PC Solutions company located in Alexandria, VA. The company develops easy to use solutions for daily care to keep users PC in a good shape.. Alexander Rodichev's top article generates over 12100 views. to your Favourites.
Dmitry Rozenbaum has sinced written about articles on various topics from Software, Microsoft Office 2007. Dmitry Rozenbaum is a computer science professional in the field of data protection and cryptoanalysis, a leading specialist, consultant and one of the founders of the INTELORE company.. Dmitry Rozenbaum's top article generates over 33100 views. to your Favourites.