TheItem Unique Identification (IUID)Registry is considered as the central repository for IUID information. It helps the Department of Defense (DoD) identifythe types of the item, and track the value of the item during its acquisition. TheIUID information also helps track the acquisition time, and rightful custody(whether it belongs to the government or contractor).

The IUID is the key which assists DoDto locate, control and value its assets over time. Through its IUID policy, theDepartment of Defense has mandated that all the qualifying items must be markedwith two-dimensional Data Matrix which should be encoded with a Unique ItemIdentifier (UID). The IUID acts as auniversal method of parts identification. Unique Identification is a systemdevised and planned by the Department of Defense to easily distinguish oneobject from another throughout their life cycle process. The IUID has become an indispensable part of DoD.  The IUIDhas been beneficial to the DoD to capture the value of items it buys, controlthese items during their use, and track the counterfeiting of parts overperiods of time.

Asthe DoD's information systems have become more web-savvy, the IUID helps with maintenance, financialintegration, accountability systems and life cycle visibility of the items thatare stored within it. Aside from adding to the quality of information availablefor management configuration, it will help in other important matters such asoperational planning, logistics support and systems engineering. Simply put, theIUID Registry facilitates joint,paperless management of DoD property.  

Procedure ofSubmitting Data in the IUID Registry

Allthe government manufacturing activities and commercial manufacturers must beregistered with the (Central Contractor Registration (CRR) system beforeregistration with the IUID Registry.If you are interested in doing business with Government Furnished Property, youhave to submit data to the IUID Registry.The users must register themselves to acquire their login credentials andaccess rights before using the Controlled Access portion of the IUID Registry. In addition, you have tobe a government employee or an U.S. Government Contractor with approval fromthe DoD Program Manager to receive login access to the IUID Registry.

What Data Must beSubmitted to The UID Registry?

Somecritical data that must be submitted to UID Registry includes:

Configuration:

ItemDescription

PartNumber Changes

EmbeddedItems

Valuation:

MajorModifications

InitialAcquisitions

Accountability:

CustodialContract Data

ContractorCustody Information

AcceptanceData

Pedigree:

Shipmentand Delivery Information

AcquisitionContract Information

SerialNumber

OriginalPart, Lot, or Batch Number

Methods of UIDRegistration:

Theideal data submission method is executed through the Wide Area Work Flow(WAWF), a Paperless Contracting environment. The WAWF helps contractors totransmit shipping notices electronically and DoD to perform both receipt andacceptance electronically. Novice users can reach WAWF on the Internet athttps://wawf.eb.mil/ and follow the link called "Self Register to use WAWF(New Users)" to obtain access. When IUID data is transmitted as part ofthe WAWF submission, the IUID Registry will be automatically updated and noother contractor action is required.