When preparing for the next conference season as a vendor or exhibitor, it is a good idea to take stock of the previous conference season and define what you did that went well, what went poorly for you and what was just kind of neutral. Knowing this information will help you plan for more kinds of things that go well and avoid the things that went poorly for you.
If you have not been a conference exhibitor or vendor before, you might want to talk to folks who have been doing it for a while and see what they recommend. More than likely you will hear that it is important to carefully think about the promotional conference folders you will be using and to plan ahead to be sure and have enough for the whole conference season.
Another recommendation you might hear is to offer to provide promotional conference folders for the registration process. If you do this, you can get your company name, logo and business information in front of the eyes of every conference participant right at the outset of the conference. If you add a little coupon to the promotional conference folder, you could be inundated at your booth with people thus having the opportunity to make more sales or potential sales.
Even if you do not have the budget to provide the registration promotional conference folder, you might be able to get a coupon added to the registration packet that can potentially boost the number of people who visit your booth or table. It is important to be ready for the influx of people who will go to your booth to use their coupon and this means having enough promotional conference folders to hold the materials and information people will be taking away with them.
The promotional conference folders you give to people to hold your information need to be well planned so they are a promotional item people will want to keep and reuse. The more they reuse it the more your name, logo and business information will be visible and marketed to others.
Planning for your promotional conference folders includes: knowing your budget, knowing how many conferences you are going to attend, knowing how many participants will be in attendance at the conferences and how many copies of printed materials and information you need to get made. Planning at this level will make your conference season run smoothly and you will be cool, calm, and collected when it is time to load up and go to the conference.
You will also have many options to choose from for your promotional conference folders. These include, color, kind of paper, weight of paper, inside pockets, brads for holding three-hole punched paper, clear or translucent plastic etc. etc. etc. You need to think about whether you want your folders to be a solid color or to have graphics. You also need to consider if you want them to hold your business card.
With all of this said, it also needs to be said, that you can not afford to buy low quality promotional conference folders. People quickly equate the quality of your business with the quality of your promotional products so be careful not to cut your nose off to spite your face by buying cheap. You may save money but loose your reputation