Accounting fraud habits seem to be popping up everywhere these days. Many small business owners feel that their companies are immune to accounting fraud for two basic reasons: they don't have many employees, and the ones who deal with money are usually close to the owners. But regardless of size, any business is vulnerable to fraudulent activities by employees. Dishonest people in large businesses can find numerous ways to misrepresent the financial condition of a company, including accounting for stock options, pension plans, derivatives and more. Just because small companies such as screen printing or embroidery shops don't face these technical accounting challenges doesn't mean there's no potential for accounting fraud. With this in mind, it's a good time to ask yourself, "What's protecting my business?"
Signs of Accounting Fraud
* Someone insists that he or she handle activities for which other departments are normally responsible. Including picking up the daily mail, acting as the sole responsible person with the company's financial contacts and working with police if items or money are found missing
* Someone continually works after hours, comes in frequently on weekends or insists on taking work home. Fraudulent activities are easier to accomplish when work is unobserved and unsupervised
* Someone refuses to follow recently established accounting guidelines. Owners should demand that guidelines be strictly followed and investigate financial and payroll records for up to several years in the past
* Someone works without direct supervision on all company's financial operations. When one trusted bookkeeper is responsible for records, payroll, receivables, deposits, payments and so on and you notice that at the end of the month or year the numbers don't match, this is the first place you should look at
* Someone refuses to take a vacation. This individual may be thought of as a highly dedicated and hard-working employee, but it could be that he or she simply doesn't want anyone to discover any fishy documents
Owners should always carefully monitor income and deposits, comparing sales receipts against actual amounts put into the bank. There are no sure-fire tips for accounting fraud. But by being on the lookout a small business can avert a potentially disastrous and embarrassing financial loss.
Accounting And Fraud Investigation
1. Misuse/misdirection of funds
2. Understating/overstating of revenues
3. Understating/overstating of expenses
4. Overstating of corporate asset values
5. Underreporting of liabilities
Prosecuting accounting fraud is often aided by a whistleblower disclosing unethical practices or unlawful tactics. At times, the whistleblower is someone who also participated in the accounting fraud.
Law enforcers may offer a plea bargain with a diminished sentence or penalties to the whistleblower for exposing his "guiltier" associates. Protection from retaliation may also be provided. In extreme cases, the whistleblower (along with his family) may also go into the government's witness protection program.
In publicly listed companies, creative accounting tactics, not necessarily among those listed above, may be regarded as fraud. When such tactics are detected, a government oversight agency, like the Securities and Exchange Commission, may launch an investigation.
Sarbox Response
The Public Company Accounting Reform and Investor Protection Act, also called the Sarbanes-Oxley Act (or Sarbox), was speedily passed in 2002 in response to the wave of accounting scandals that occurred in corporate America that year.
It was in 2002 that the countries biggest accounting firms, like Arthur Andersen, Ernst & Young, Pricewaterhouse Coopers, etc., were charged in court or admitted negligence in their duties.
The government held that these accounting firms were tasked with identifying and preventing the publication of bogus financial reports. As a result of their neglect or collusion, their clients were able to publish reports that gave a misleading impression of the client company's financial status. Accounting fraud reached billions of dollars in some cases.
Sarbox contains provisions, such as the following:
1. Public companies must assess and divulge the effectiveness of their internal financial reporting controls.
2. Independent auditors must vet these assessments and disclosures.
3. Financial reports must be certified by CEOs and CFOs.
4. Personal loans to any director or executive officer are banned in most cases.
5. A stock-exchange-listed company must have a 100% independent audit committee whose sole task is to oversee the relations between the company and auditor
6. More severe civil and criminal penalties for violating SEC rules and longer jail sentences plus bigger fines for execs who intentionally misstate their company's financial status
7. Protection for whistleblowers to win
a. Reinstatement
b. Back pay
c. Benefits
d. Compensatory damages
e. Abatement orders
f. Attorney's fees and legal expenses within reason
Fallout from Fraud
In the three-year period before Sarbox became a law, the SEC reported that accounting fraud showed a 41% increase: from only 79 cases in 1998 to 112 in 2001.
Many believe that the stock market downturn of 2002 was caused by a widespread perception that many publicly listed companies (such as Enron and WorldCom) may be cooking the books.
More recently, an accounting fraud scandal arose to rival Enron and WorldCom. AIG is still being investigated for accounting fraud as a result of the mutual funds and insurance fiasco of 2004. But recent investigations uncovered more than a billion dollars in accounting transaction errors.
Oftentimes, the worse punishment is loss of support for the offending company. So far, AIG has already lost around 50 billion dollars in market capital as a result of the investigations.
Both Thewicker & Amit Mehta are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
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