This is a good means of keeping an accurate record for reimbursement requests during business travels and purchase of office goods while maintaining personal finances of both the employer and the employees.
There are also numerous benefits that the corporate cardholder can enjoy under the terms and contract. Some of these are: instant coverage on travel accidents, medical protection for travelers, roadside assistance and insurance on excess baggage, to name the few common privileges.
These privileges, as part of the business card can also be granted to employees as individual cards, given that they are to be used for business related expenses. When the employer dispenses the card to the employee, both take the responsibility over the card. However, the employer cannot always be assured that the corporate credit card will be used entirely for business dealings and not for personal luxury.
This is why a policy on corporate credit cards must be established so as to ascertain a legitimate procedure as well as the protocol on the use of the corporate credit cards.
The key rule is that the primary cardholder is fully responsible for the account charges, despite of any contract between him and the employee. On the other hand, if the terms of the card will render an equal responsibility to both parties, the employer shall inform the employees of his duty to this matter. The policy will state an agreement regarding the liabilities of the primary cardholder, who is the employer, and the authorized cardholders or the employees.
Some of the inclusions of the policy are:
1.To explain how the system of the corporate credit card will work. This includes the benefits, conditions, the eligible to posses the card and the documents required in order to charge the expenses to the corporate credit card.
2.To explain to the eligible employee his responsibilities regarding the use of the card which he had to sign such as providing an accurate record of transactions that will stand as evidences.
3.To indicate the maximum credit depending upon the employee's designation in the company.
4.To monitor the procedure of auditing the purchases monthly.
5.To set up a policy on lost or misuse of the corporate credit card.
The authorized cardholders will then receive a pack which contains the necessary information on the corporate credit card policies and procedures. And because this is a bind that he has to sign, his compliance should strictly be monitored.
The policy must be developed and communicated to the corporate cardholders for strict adherence and there to avoid any misapprehension to occur. More importantly, the policies must be fair and reasonable for both parties.
The effectiveness of the policy depends on how both the employer and employees comply with it. If the policies are adhered to religiously, the corporate credit card is an efficient tool in developing the company. This will also serve as a guide in establishing a good relationship between the employer and the employees when dealing with financial matters.
And it must be noted that the accountability in handling the business card is a mutual one.
Corporate Credit Card Policy
Corporate credit is a must in today's business world but make sure you know what you are getting yourself into. You don't want to wake up one day to discover your corporate credit is such a disaster that your business will never recover. Of course you may have days when you think you will never have to worry about this because no one is going to approve you for corporate credit. In time though you will get someone that gives you the opportunity to prove yourself
It isn't going to be easy to establish corporate credit but you need to keep looking until you do. It is very important that you have both a credit card and a line of credit that you can access for your business. Never let a lender talk you into attaching these types of corporate credit to your own personal credit. Walk away from such offers and don't look back.
These initial types of corporate credit need to be managed very closely. This is going to be your opportunity to either prove yourself as responsible with it or to completely blow it. Even if you aren't happy with the initial rates of interest, make it a goal to work hard to show you can keep your end of the bargain. In time those interest rates will plummet. Don't wait until you are desperate for credit for the business before you start checking into setting it up.
Too many people make the mistake of overspending when they have corporate credit. As a result they have too many payments for the amount of money they are bringing in. They also struggle when they have a necessity but no corporate credit left to cover the cost of it. Nothing will ruin your business faster than building up too much credit. Evaluate the needs and necessities of the business, everything else should wait until you have money to pay for it.
It can be tempting to buy new things for your business, but think about what you need and what you want. For example, you may not need a new computer with printer and scanner for the office. Charging these items when you don't need them isn't wise. Once you start making money then you can go out and buy these items without using credit. However, if you have a water leak you need to repair it immediately before it causes damages and so you aren't paying for water that is being wasted.
Even though you really need corporate credit, be careful where you get it from. You are better off with very minimal corporate credit than trying to get it from scammers that will just take your money. They claim they can get you the credit you need for the business and ask for processing fees. Those fees line their pockets and you are left with nothing. The majority of these scams are found online.
And real lender will give you time to evaluate the information they have provided. They aren't going to rush you into making a rash decision. They will also be willing to provide you with information relating to how long they have been in business and their methods of operation.
While you do need to establish corporate credit, take your time to do it with someone reliable. Make sure you understand what corporate credit is to be used for so that you can make good decisions. Once you destroy your corporate credit you can kiss any chance of getting it back. Focus on the long term of your business instead of on the things you want for it right now.
Both Aaron Ballantyne & Robert Bain are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
Aaron Ballantyne has sinced written about articles on various topics from Business Credit Cards, Credit Cards and Student Credit Cards. Aaron Ballantyne writes about a variety of topics online and also has a website where you can find offers.. Aaron Ballantyne's top article generates over 18100 views. to your Favourites.
Robert Bain has sinced written about articles on various topics from Credit Cards, Finances and Sales and Negotiation. Robert Bain - Discover the the difference between typical and real. Robert Bain's top article generates over 246000 views. to your Favourites.
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