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Debt Collection Sample Letters

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Making collections in house can be time consuming and in many cases not effective. Sending additional invoices to AR accounts that are more than 60 days old is frequently a waste of time. Calling businesses and individuals directly can be effective if you have an effective collection script to follow during the contact. Many small business owners are uncomfortable in making collection phone calls. In general do it yourself collections are not all that successful.



Sending a pre collection notice to a past due account can be effective if done correctly. A business that sends a collection warning under the business letter head is in general not as effective as using a collection agency mailing. However using your business letterhead and stating that the AR debt is going to be turned over to collection agency xyz is one of the more effective debt collection techniques. Using a well known collection agency with name recognition will add leverage to your collection effort.

If these debt collection techniques are not effective then you will have to consider using a collection agency. Regular collection agency fees can be expensive and frequently require large upfront fees prior to beginning any collection efforts. In addition all collection payments are sent to the collection agency. Frequently the collection costs will mean that a business may only recover 20 percent of the AR debt.

Online debt collection agencies may be one of the better debt collection techniques available today. If Your business is a business to business (B2B) then online collections can be very effective in making collections on AR that are less than 90 days old. These agencies are relatively inexpensive to use and give the business owner more control over the collection efforts. Frequently you can make application for assistance on line. Once accepted all you need to do is upload your delinquent AR information to the collection agency data base. Fees are based on each contact that is made.

A collection letter in many cases costs less than $8.00 per mailing. Getting a collection letter from an online collection agency will in most case result in a payment. All payments are made directly to the business. Once a payment is made then the business owner removes the AR debt file from the collection agencies data base.

Additional debt collection techniques that can be employed include selling your past due AR debt to a collection agency. Depending on the age, amount and type of AR debt you may be able to recover as much as 50 percent of the AR debt. It pays to contact several collection agencies to find the best deal. You can also consider writing off old AR debt and use it as a tax break. You will have to contact your CPA to find what types of debt can be written off prior to considering using this method.

These debt collection techniques are available to just about every type of business. Unfortunately every business will have past due account receivable debt that cannot be collected no matter what method you use. Bankruptcy, recession and changing economics are just some of the reasons. Each business will have to make a decision as to what types of debt collection techniques to employ. Good techniques will help to ensure that your business is successful.
Debt Collection Sample Letters
The title 'debt collector' is self explanatory and clearly states what such a person does. If you owe money to a lender and there has been a delay in payments over the past few months the lender may choose to either use their in-house service or employ a specialized debt collection service provider.

If it is a third party i.e. a specialized collection agency, they usually purchase your debts for less than you owe from your lender and then the debt becomes theirs. Therefore, they then have vested interests in settling the same.

Having a debt collector knocking on your door or receiving his call a number of times a day can be distressing. There is however a way out of the problem. Put in one word it is 'awareness' - an awareness of your rights and safeguards. This will control the debt collectors and not the other way around.

Debt collectors while doing their job may tilt towards being forceful and intimidating. As a defaulting borrower, you are already on a back foot. However, you can still stand firm and not give in to their demands. Here is how:

The job of a debt collector is to advise you that you owe some monies. He cannot threaten, abuse or intimidate you by threats of harm or police action.

A debt collector may establish contact with the borrower in person, via sealed mail, telephone, fax or a telegram. He cannot use a postcard as it can be read by anyone. He cannot also call before 8 a.m. and after 9 p.m., unless you agree on a time.

The first call from the debt collection agency has to be followed up by a written statement clearly stating your creditor's name, the actual amount owed and what action he can take if you do not acknowledge the money owed. This written letter must be accurate and have no false information.

Also note, the debt collector cannot contact your relatives, friends, neighbor etc unless to obtain your contact information. In such circumstances he cannot inform them that you are in debt. You are entitled to your privacy even if you are in default.

Remember you cannot and should not force the debt collectors to coerce you into making payments as per their demands. A number of collection agencies work on the premise that the best way to get the payment is to make sure that it becomes number one on your priority list. While you know you owe the monies, you have to ensure that you clearly prioritize your finances. If there is a greater and pressing need for your money, like for medicines or food then you must allocate the funds accordingly.

You can choose to directly negotiate with the debt collector or appoint an attorney instead. If you deal directly, do not feel compelled to offer private information that can be misused to force payments from you. Example, details of where you work, your personal account information and the like.

Always seek written communication from the debt collector instead of phone conversations. This will put pressure on the collector to be polite and accurate in his dealings with you. All agreed terms and conditions will also be clearly outlined. The original amount owed, along with any interests and fees should also be clearly mentioned. It is also a good idea to tape your phone conversations after having explicitly informed the collector when he calls that the same is being recorded.

If your debt collector continues with his forceful methods you have a right to redress.

You can complain to the concerned authorities within your jurisdiction and obtain relief.

The best way to counter force is through knowing the facts and standing firm on them.
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