Heh, you reason, it's better than no office at all. Besides it takes up a small space and cost almost zero to set up.
Wrong...Wrong...Wrong!
If you operate your home office out of a room primarily used for another purpose you are making an enormous mistake.
A friend admits her first home office was a little nook in the corner of her den facing a noisy street. After constant interruptions and street noise she relocated her home office to an unused secluded spare bedroom. A very smart move on her part!
It is highly recommended by many experienced home business owners to place your home office in a separate area. Why? This will entitle you to a nice little tax benefit.
If your home office meets "Tax Qualifications" you might easily deduct everything from rent to office supplies.
Once again: You must remember to qualify for these deductions your home office must be a separate room used only to operate your home based business.
It should not be a room used for extra storage, or for the kids to gather after school or a guest bedroom.
Here's a few more deductions you might qualify for under current tax regulations.
- Your office supplies
- Supplies used to clean your office
- Equipment depreciation
- Lease payments on equipment
- Rental fees on equipment
- Equipment repairs
- Business telephone line
- Business manuals
- Business training/courses
- Home mortgage or rental deductions
Note: for up to date tax regulations visit the IRS web-site online.
And there's a few other very good reason why your home office should be a separate space. If your business involves personal contact with customers you certainly should never ever greet them in a messy bedroom/office. Think of the first impression you will make on your clients!
Makes you think...huh?
Not a very professional image!
And it's also a good idea to separate your personal and business life to boost your productivity. Thereby discouraging friends and/or family members from dropping by to chat during work hours.
Home Office Organization Tips
1. Picking the correct place within a house for an office can aid this tremendously. Look for a quiet spot, as well as one with room and any other desired features. This may mean changing a window to create more insulation or even adding insulation to a room to make it quieter. Don't be afraid to speak to neighbors to see if you can convince them to keep the stereo down or dog quiet. If need be, consider hanging heavy drapes or even wearing earplugs.
2. If you can do a little remodeling, you can get good benefits. A home office can benefit from a separate entrance to keep clients out of your home living area, and to help you mentally separate the office from the home. More electrical outlets can be useful, and installing them above desk level can eliminate a lot of crawling around behind things. Setting them up on a separate circuit can help protect from knocking out parts of the house at inconvenient times. Plan your lighting. Use as much natural light as you can, since you aren't paying for the sun and the light is better quality than artificial lights provide. Then, create a mix of light for the room, usually mounted on ceilings, and light for the job, usually mounted on the desk. Fluorescent light is not usually a good idea. Track lighting and recessed lights are also more interesting looking than useful. Light that reduces eyestrain, is soft and yet bright where needed is what you desire. You want another two phone lines dedicated to the office, close to electrical outlets, and consider carpeting to further reduce noise.
3. When arranging your office, consider ergonomics. You'll spend a lot of time there, and it is worth some thought to prevent pain. A good chair is worth its weight in gold. It is also worth occasionally moving around the room. Carefully plan the location for the computer monitor. Locating the monitor slightly below eye level can save much neck strain. Place the keyboard and mouse to provide the most natural arm movements possible. Minimize bent wrists. You should alternate heavy computer work with other tasks to prevent long periods of typing. Invest in ergonomic keyboards and a mouse to assist this. Get a good monitor to reduce eyestrain.
4. Create room. Make yourself reorganize and put everything in its place once a week or as needed if more often. Use a filing system so you can find papers when you need them. Put everything possible on the computer to reduce the need for physical copies, and then back up the computer files to a safe location. This can be in a firesafe or some other location. Use wall space wisely. Bookshelves should be only as deep as needed to avoid stealing floor space, and place office equipment on top of filing cabinets, both to use the space and to prevent papers from living there.
Both Bb Lee & Dawn Orbeck are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
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