Feedback can and should be a way of helping another person become more effective. You can help others increase their effectiveness by helping them to understand both what you observed about their actions, and how those actions affected you.
Feedback, at its best, involves sharing both facts and feelings in a way that supports someone who is willing to accept your information.
Use these tips to improve the quality of the feedback you offer others.
1. Give feedback when it is solicited, rather than imposing it on an unwilling listener. If you must offer unsolicited feedback, first say that you would like to give some feedback and ask if this is a good time to do so. If now does not work, schedule it for a later time.
2. Provide well-timed feedback -- usually at the earliest possible moment after the given behavior. Feedback given long after there is any opportunity to correct a problem will usually sound like criticism. However, you may still have to wait until the recipient is ready to hear what you have to say.
3. Give descriptive rather than evaluative feedback. Report on the facts or behaviors you observed, and the impact of those behaviors. Avoid pejorative words like dumb, crazy or stupid.
4. Be specific rather than general. "I observed this twice," is more specific than "You always..."
5. Check to be sure the receiver understood your communication. A good way to do this is to ask them to tell you what they heard you say.
6. Offer feedback that is useful to the recipient. Think about their level of understanding, and ability to use the information. It is useless to give a novice complex, sophisticated details that she doesn't understand. On the other hand, it may be considered insulting to call someone's attention to a problem of which she is already aware.
If you want the recipient of your feedback to change their behavior as a result of you conversation, do not assume that giving the feedback is enough. Ask specifically for the change you want. For example, "Next time, please call me as soon as you know that the schedule needs to be adjusted. O.K.?"
Others will be more willing to give you the feedback you need to increase your own effectiveness if you demonstrate your willingness to receive it.
1. Ask others for their thoughts and feelings.
2. Actively listen to what is said. Paraphrase what you hear and ask if you are correct. Ask questions only for clarification.
3. Accept what you hear and avoid trying to explain or defend your actions.
4. Let others know how you use their feedback.
Remember, effective feedback gives you the information you need to keep learning and growing.
How To Give Feedback
Sometimes it can feel as though you're alone in the online business world, just trying to guess at what will make your customers happy. It would be so much easier if customers would simply tell you what they want and what they don't want from your business - wouldn't it? This is why you're seeing more Feedback options on websites than ever before. But the trick is to encourage your customers to actually utilize this option for themselves and for your benefit. Here are five ways to encourage customers to give you the feedback you need.
Make it Quick
When your customers are asked to provide feedback, you shouldn't necessarily give them a list of hundreds of questions. While this might seem helpful to you, if a customer has to spend more than five minutes on a feedback form, chances are high that they will either lie or they simply won't fill it out at all. Try to limit your questions to about five to ten questions with short or multiple choice answers. You can always rotate your questions out when you have enough answers and then find out the answers to new questions that come up.
Make it Easy
Feedback forms which are easy to find and easy to use are the ones that will get used more often. Place your feedback form somewhere along the checkout process when people might be waiting for things to happen - the form will pass the time. Or you might want to create a link in the receipt email that you send to them at the end of a transaction. You might also send out a short email after the transaction is over to see what their feedback might be.
Make It Worthwhile
Of course, some people will want to have something in return for their opinions. If this seems to be the case, you may want to offer a discount on their next order or perhaps create a sort of contest in which one of the names is drawn each day for a prize. If you find that your customers aren't answering your questions, it may just be a matter of giving them something in return for their time - and it doesn't have to be something substantial either.
Make it Fun
Feedback forms that are fun to use are the ones that will get used more often. Simple multiple choice surveys are bright and colorful and you can see the results of others surveys as well, if they are set up in a certain way. Perhaps when they click on a certain answer, they will see a picture or they might get a response for their opinion. Try to create a feedback form that is interactive to help engage them and make the time they spend pass quickly.
Make it Confidential
Very often, customers are nervous to give feedback for fear they will be identified with a negative response. Make sure that you are not asking for any identifying information, if you can, to show that you simply want feedback and aren't going to penalize anyone for something that went wrong during a transaction. Of course, this is harder to do when you have a feedback form during the checkout process, so you might want to leave the feedback as a separate transaction.
The value of feedback is difficult to measure. Feedback can help you find a new direction for your business or to choose a new product to sell. On the other hand, you might find out about problems that need to be addressed immediately. In any case, make sure that you are reading the answers and responding to them.
Both Laurie Weiss & Scott Oliver are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
Laurie Weiss has sinced written about articles on various topics from Burnout, Travel and Leisure and Guide Guitar. Communicate skillfully about sensitive subjects in business situations. Have the challenging conversations that lead to cooperation and success.
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