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How To Inventory Software

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Probably at one time in your life, you took a book inventory. You looked at all the spines of all the books and decided you'd make a list of them. You might have done it as a child on a rainy afternoon or you may have been grown up and simply felt the urge to make a comprehensive list of all the books you'd accumulated over the years. And when you were finished with your list, you were probably pretty impressed at how many books you had. You might have even forgotten about some until you made the list.

Your book inventory was probably either on paper or typed with a manual typewriter, if you're a little bit more mature, or maybe it was even typed into a word processor or database. You probably erased several times because you wanted to put the books into a different order, or you had to keep adding columns and categories in your database. It likely became a much bigger and more time-consuming project that you'd imagined it (unless you did do it as a child) and yet you still enjoyed it.

Book inventory software can help you enjoy doing that again, but this time with a modern technological twist. You'll type in the title (or just even a word from the title, or a keyword) then choose the book from the list that appears. And then .. . you'll do the same for the next one. That's it. All of the work of taking a book inventory is done for you. The book is added with just a few clicks, letting you get back to the (fun) business of adding more books.

The hardest part will be remembering all the books you own that aren't on your shelves and readily visible, like those you've loaned out. Most book lovers enjoy sharing a good book, and great book inventory software knows that. So using the software, you can keep track of books you lend out. You'll know who has them and how long they've had them, so you'll never forget about a book.

And the best book inventory software fully embraces the technology that allows it to exist, by allowing you to keep an inventory of your ebooks right along with your traditional books. As a book lover, you've probably got some floating around on your hard drive. They go in with a few clicks, too, so you can keep track of all your books in every form.

Once you've created your book inventory, the real fun begins. Add labels to books. Hated it? Make a "Stinks" label and apply it to those you didn't like. You can sort so they're all together. Want to label your romance novels as "Cultural Materials" and your old textbooks as "Torture Tomes?" Do it! And don't forget how much fun it can be to share with others. You can export your book inventory to HTML and put it online for other book collectors and readers of "Cultural Materials" to see.

How To Inventory Software

The most difficult part of Inventory software is the month end calculation. Any programmer can do that, but if the data grow from 4 GB per month, improper design will just kill the database in less than a year! I have been design and developing inventory tracking software for the pass 7 years., and from my experience.

Let me share some ideas I use to counter such a problem:

Idea #1 - Design the system to batch processing.

You must admit you can't have all eggs in a basket! While the market is screaming for Realtime software, it is just not practical to invoke the business rules every-time someone entered a transaction. For more help go . Any inventory system design in this way will require 10 times processing power, so unless it is a must have feature, I won't recommend to design the system to cater for Realtime processing at all.

Idea #2 - Consolidate the processing into daily, weekly and monthly.

You need only to store the monthly summary for a large inventory system, but you must process and store weekly and even daily data temporarily. Every day summary will be consolidated into the weekly summary, then clear daily data for next week daily process. Perform the same with the weekly data after consolidated into the monthly table. If you are using Microsoft SQL server, extra care must be taken when clearing the temporary data. There is some special way other than SQL "delete from" command to speed up the process!

Idea #3 - Report processing.

Do not store all report summaries into tables, use the tables as summary cache. Trust me on this, there will be many report to come, and every time you need a report, a summary table will be created, then the database will grow into a monster very fast! Instead, combine daily, weekly and monthly data in the process and use SQL statement to join the different table into logical dataset, and you report from there! Unless there are many people requesting the same report all the time, you might want to consider create data warehouse for the reporting purposes.

Idea #4 - Use multi-tier technology.

Multi-tier technology allows you to separate the system business rules from processing, may be even taking some of the processing, such as reporting processing from the database server into the application server, load balance the machine processing power and provide better user experience. For more information logon to

.There are still many things to consider, but these 4 major ideas should outline the critical requirement of the heavy duty Inventory software. Just keep in mind the design process must always align with the business environment of your client, the volume of data and the business nature will decide how the system should handle the processing, so keep study, study and study until you understand what is your client requirements.

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How To Inventory Software, by Maxim Smirnov

About Author

Both Maxim Smirnov & Sunny4october are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

Maxim Smirnov has sinced written about articles on various topics from Family Concerns, Entertainment Guide and Home Management. Max Smirnov, Software Project Manager. Maxim Smirnov's top article generates over 60500 views. to your Favourites.

Sunny4october has sinced written about articles on various topics from Affiliate Programs, Yoga Practice and Affiliate Programs.

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