The manual HR system you have been using is creating more problems and headaches than needed. It's time consuming, takes up a lot of paper, and keeps human resource information in hard-copy file formats which makes it difficult to prepare reports. There may many people involved in the workflow of a lot of the different HR processes which adds another layer of complexity. The answer to your workflow problem is to implement an HRM (human resource management) system. Maintaining all the information electronically in one, easy-to-use place will help you streamline those processes among all users, which will in turn help to increase the efficiency and effectiveness of your policies and procedures.

Prior to implementing an HRM system, document the processes you want to have in place, so that when you are ready to install the HRM system, your workflow processes will work. Some of the processes include:

?         New Employee Orientation

?         Benefits

?         Paid time off?vacations, holiday, and sick time

?         Performance management?evaluations and disciplinary actions

?         Safety?recording of injuries and illnesses

?         Training

This gives you an idea of the many different HR processes that you have in place. Paid time off, such as vacation time, is a perfect example of an HR workflow. The HR manager may be responsible for making sure all employees have the correct amount of vacation time accruals, the supervising managers may be responsible for documenting vacation time employees have actually taken, and the payroll manager may be responsible for pulling a report of vacation time used during each pay period in order to accurately complete payroll. In this example, three different people can access the HR information to update it or use it accordingly. Other things that will be kept on an HRM system include personal data of each employee, complete with historical data. Plus you'll be able to run various reports for whatever purpose you need, including auditing the data, trends for terminations, lists of injuries, and many other purposes. 

There are many advantages to implementing an HRM system. You'll not only increase efficiencies, but also streamline processes that previously took up a lot of time. Now you'll be able to devote more time to strategic goals and objectives of the organization.