Let's start with the obvious. You can't possibly listen to someone if you are talking at the same time. This bears repeating. YOU CAN'T POSSIBLY LISTEN TO SOMEONE IF YOU ARE TALKING AT THE SAME TIME.
So how does one listen? Dr. Cheryl A. Burton ,LCSW-R, DSW, psychotherapist in White Plains, NY, "The art of good listening involves the ability to hold comments which would interrupt the flow of what the speaker is trying to express, as well as the rush to respond immediately before fully digesting what is being expressed."
Let's say your friend is talking about their lousy significant other and before they can even finish what they are saying, you are interrupting with questions or finishing their sentences because you think they are taking to long to get to the point. That's not listening. That's you talking. It's rude, annoying, ruins the flow of conversation and I'm sure you don't like it when people do it to you.
Good listeners are active listeners. An active listener shows signs that they are actually listening such as leaning forward, giving nonverbal communication, such as facial expressions, smiling, nodding, or saying yes or umm hmm so that they know you are really paying attention. Also a good way to show you are listening is to restate or summarize their points to make sure you understand. A good listener will devote their full attention and not be distracted by surfing the Web, watching TV or looking at papers and claiming that they are listening.
Now you may be wondering why in the world should I be a good listener? What am I getting out of it? "Good listening skills are important because it communicates to the speaker that one is interested in him/her, and what is being said. One can respond more effectively and accurately if one has received the complete message that the speaker is expressing," says Burton.
A bad listener is just the opposite of a good listener. But just in case it is not clear to you, people who have not learned the art of listening will: cut you off in mid-conversation to state their point, totally misconstrue what you said, predetermine what you are going to say, think of what to reply with next instead of listening, have no clue as to what you actually said, and seem distracted or look bored, to name a few.
My biggest problem with people who don't listen are the ones who want to give their unsolicited advice. A majority of the time, people don't need you to always have something to say back. They may just want to vent, confess or just get whatever it is off their mind and out in the open. They don't need you to try and solve the problem or to agree with them. Please, shut up!
Now that you have read this article, think back to your past conversations and be honest with yourself, are you a good listener or a bad listener? I can honestly say I have become a better listener over the years. Instead of inflicting my opinions on people, I've learned to shut my trap and focus on what they are saying. It doesn't always work but I'm trying.
Below is a poem I found while cleaning my apartment. It really gets to the heart of the topic this article. Read it carefully and digest what it is saying and next time someone says they have to tell you something, I hope you will actually sit back and listen.
Please Listen
Author Unknown
When I ask you to listen to me
and you start giving me advice,
you have not done what I asked.
When I ask you to listen to me
and you begin to tell me why
I shouldn't feel that way,
you are trampling on my feelings.
When I ask you to listen to me
and you feel you have to do something
to solve my problem,
you have failed me,
strange as that may seem.
Listen! All I ask is that you listen.
Don't talk or do---just hear me.
Advice is cheap; 20 cents will get
you both Dear Abby and Billy Graham
in the same newspaper.
And I can do for myself; I am not helpless.
Maybe discouraged and faltering,
but not helpless.
When you do something for me that I can
and need to do for myself,
you contribute to my fear and
inadequacy.
But when you accept as a simple fact
that I feel what I feel,
no matter how irrational,
then I can stop trying to convince
you and get about this business
of understanding what's behind
this irrational feeling.
And when that's clear, the answers are
obvious and I don't need advice.
Irrational feelings make sense when
we understand what's behind them.
Perhaps that's why prayer works, sometimes,
for some people---because God is mute,
and he doesn't give advice or try
to fix things.
God just listens and lets you work
it out for yourself.
So please listen, and just hear me.
And if you want to talk, wait a minute
for your turn---and I will listen to you.
Listen To Your Heart Trance
Mastering the art of managing customer complaints can seem like a thankless job, but keep in mind that for every customer that shares their worries, concerns or complaints, there are likely more that did not express their dissatisfaction, and instead simply moved on to a competitor. Customer complaints can, and should be treated as opportunities.
Customers that are willing to communicate can help provide information on how your product or service is being used in a specific market segment. Complaints give you the opportunity to see how your company is falling short of customer expectations.
No company is perfect. As Dr. Phil often says, "We cannot fix that which we do not acknowledge." Acknowledging an area in need of improvement will get you that much closer to perfection. Customers who complain are indicating where you need improvement; seize the opportunity to improve. Adjust the systems that are deficient. Mistakes happen, learn from them and prevent the same errors or problems from recurring.
Communication is critical to resolving customer complaints. First off, listen to their problem, and empathize this will hopefully help diffuse their anger. Also be sure to remind them you are on their side, and you understand their frustration.
Communicate a plan to address their problem, and provide a timetable for resolution. Unfortunately, not all problems can be immediately rectified, providing a time table will help manage the customer's expectations. Once the problem is resolved, communicate the resolution, thank the customer for bringing the issue to your attention.
Resolving customer complaints builds customer loyalty. Everything was not perfect, and yet you made efforts to correct the issues that customer brought to your attention. It is possible to turn customer complaints into assets. Customers that feel you responded will often become an advocate for your business.
Track consumer complaints and watch for any patterns. After a complaint is resolved, conduct a post-mortem, take a close look at the procedures and systems, implement changes to prevent a similar issue from recurring. Perhaps redundancy is required.
Of course, there is no need to wait for a complaint to improve processes. Look at systems or procedures where items might slip through the cracks. Is there an area that results in customer confusion? Business processes should be constantly evolving; take a close look at any critical systems and consider how you can implement changes to prevent any mishaps or problems from occurring.
When complaints appear in a product or company forum, your initial reaction might be to delete the post altogether, but a public complaint that is dealt with in a professional and timely manner is very telling. This will give other users confidence that if there is an issue they can expect a reasonable resolution.
Many companies that understand the value of customer feedback solicit comments from customers, often offering incentives for polite, honest feedback. If you wish to be proactive send follow up emails to all customers who have queried your company. This is quality assurance and a great way to solicit customer feedback.
Few people enjoy dealing with customer complaints. The trick is to use the feedback in a constructive way and turn criticism into compliments.
Both Chachanna Simpson & S. Housley are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
Chachanna Simpson has sinced written about articles on various topics from Vitamin and Mineral Supplement, Home Management and Health. ChaChanna Simpson is an editor, author, professional speaker. She has been empowering twentysomethings with real, no holds barred advice on successfully transitioning into life after college. For more articles visit. Chachanna Simpson's top article generates over 5400 views. to your Favourites.
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