Guide to Technology

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Make A Style Sheet

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There are only three parts to Cascade Style Sheets (CSS), and once we understand what they are and how to use them, CSS becomes very easy and exciting to use. One of the best parts of CSS is that you can create an external Cascade Style Sheet which you can use for all web pages on your website. You can also have one CSS for all of your articles and a different one for all of your press releases. Making one change in your CSS, you are able to effect changes to a few web pages or to hundreds of web pages without ever touching any of the different web pages themselves.



Below I am going to break out each one of the parts of CSS and explain them in non-techie terms:

1. Selector

2. Property

3. Value

This is what these three parts will look like when they are all put to together:

selector { property: value }

The first part is the selector. In techie terms, a selector is the (x)HTML element that you want to style. Now what does this really mean to the person who doesn’t know about (x)html code and really doesn’t want to learn it, but does want to make changes to their own websites. Absolutely nothing, right? It just went over your head and now you are at a loss (oh how well I know that feeling!). Well, let me show you what some of the most common selectors are, and I know that you will begin to feel more comfortable with selectors.

The first selector that you come across in all web pages is the body, next might be h1, or the p. In (x)html the code is going to look like this:

< body> your web page content goes here< /body>: or,

< h1> Your headline text goes here< /h1> ; or,

< your paragraph text goes here< / .

For the first example, let’s start with the body. Here is the main thing that you will likely do with this simple but important piece of code. Let’s say you want the main background color of your website to blue or #0000ff (which is the hex code for blue). It will look like this:

body {background-color: #0000ff}

OK, what does all that mean? It is saying that the “background-color", which is the property, is going to be blue, which is the value of that property. In simple terms, it means the main background color of your website is going to blue. It is easy to change the background color of your website now just by changing the hex code (#0000ff) to a different color, say red, which would look like this: #ff0000.

Now let’s look at the selector h1:

h1 {

font-family: Verdana, Arial, Helvetica, sans-serif;

font-size: 22pt;

font-weight: bold;

text-align: center;

color: #000000;

background-color: #ffffff;

}

Here we are defining what h1, or the text inside of our header 1 tags, is going to look like. The first line in the property is the font-family, and the value is Verdana, Arial, Helvetica, and sans-serif. So, in plain English, what we are saying is the font that we want to use for all of our h1 headers is going to be Verdana, Arial, Helvetica, or sans-serif.

You might be asking if we want the main font to be Verdana, why are we also using Arial, Helvetica, and sans-serif as fonts? The reason for this is not all computers are going to have Verdana font loaded on them. If they don’t, then the default font becomes Arial. The same thing holds true for the Arial font, which then defaults to Helvetica and, finally, to what is called a system font or screen font that all computers have on them, which is sans-serif.

Now for the next line, which is font-size: 22pt. The property is font-size and the value of that is 22pt. 22pt is the easiest to use because we all know about 10 pitch, 12 pitch, 14 pitch fonts when we are using our word processors. There are several other different ways to express the size of the font, one of which is small, medium, and large, and is much more complex than just entering the pitch size.

Next we come to the font-weight which is a real easy way to bold all of the text in your header without using any other code to do it. Following along with what we already know, font-weight is going to be the property and bold is going to be the value of the font weight. If you choose not to bold all the text, all you need to do is change the word “bold" to “normal" and you are all done.

The text-align is just that: by changing the word “center" to “left", you can align your text to the left margin instead of centering it all. I am sure that you are beginning to get the hang of this by now, but just follow through, “text-align" is the property and “center" is the value.

The color of your font or text is going to be the hex code color #000000, or black. If you want to change the color of the font, find the hex code for the color that you want it to be and replace #000000 with it.

The last one here is the background color, which is behind the header text. This background color is different from the body background color in that this color is going to be directly related just to the text in between the header tags or the h1 tags. In our example, “background-color" is the property and “#ffffff" is the value. You can change the background color to any color you like just by replacing the hex code #ffffff, which is white, with the hex color code of your choosing.

In our next article we begin with the paragraph tags and show just how easy it is to get rid of a ton out dated code.
Make A Style Sheet
A style sheet's purpose is to give the copyeditor information on unique features of a book's manuscript.

On the surface, the book may be well edited, but still requires a style sheet. Many Publishers uses a standard form, with the categories Abbreviations; Numbers and Dates; Punctuation; and Capitalization, Hyphenation, Spelling, and Italics; for its style sheet.

When there is no style sheet, however, if the issue is small and the Chicago Manual of Style rules clear, I can usually resolve the issue myself. When the issue is as large as an unorthodox and potentially confusing way of treating dialogue, however, I need input before I can alter it.

Copyeditors want to give editors and authors what they want. I'm always happy when an editor tells me I did a great job and helped a lot.

But an editor who doesn't send a style sheet often ends up feeling irritated that the copyeditor must then ask many questions as to what his or her instructions are or worse, makes changes that are out of line with the editor's and author's wishes. Again, a great amount of time is wasted, both on the part of the copyeditor who did unnecessary work, and on the part of the editor, who must then restore the manuscript to its pre-copyedited condition.

What, then, belongs on the style sheet?

Here is a rule of thumb: Anything that makes the manuscript unique belongs on the style sheet.

It follows that, since every manuscript is unique, every manuscript should have a style sheet. Furthermore, the author's or editor's style preferences should be explained wherever they differ from those outlined in the Chicago Manual of Style, 15th edition and I have yet to see a manuscript that followed CMS to the letter in every detail, since CMS contains general rules, and (I'm going to say it again!) every manuscript is unique. Furthermore, from time to time, every editor is bound to run into an issue which he or she does not know how to treat.

Copyeditors are experts in grammar and CMS style, and are a great resource for answering such questions or at least at cobbling together a recommendation for truly novel problems. Why, then, do editors not send style sheets? I suspect that the main reason is that they really have no idea what sort of information they should include in one. Here, then, are some suggestions and examples as to what to include:

Abbreviations In the case of the books of the Bible, what system of abbreviations does the manuscript use? CMS lists two styles, but the author may prefer a style that does not appear in CMS, in which case, the editor should provide a copy of it for the copyeditor. Are books outside the standard Protestant canon used, such as writings from the Apocrypha or Book of Mormon? What version of the Bible (e.g., Syr. Syriac, LXX Septuagint, AV Authorized King James Version) is being used?

A book written primarily for a Catholic audience should use the version and abbreviations those readers would be most comfortable with. A book for Bible scholars would likewise need to use the abbreviations most familiar to the readers. The editor can ask the author these questions and then choose the appropriate abbreviations and alert the copyeditor.

The editor of a nonfiction manuscript should give the copyeditor a heads-up concerning obscure or specialized abbreviations and their instructions, such as kHz (kilohertz, with a capital H) or BP (before the present, capitalized, with no periods).

Sample style sheet comments:

"Author prefers to use KJV rather than AV to abbreviate the Authorized King James Version."

"Each chapter in this book discusses one chemical element. For brevity, the author generally uses IUPAC abbreviations in the text, rather than spelling them out, e.g., Pd is preferred over palladium and Cf is preferred over californium. Oxygen and hydrogen always appear as O2 and H2."

"The author uses etc. a lot, and I wasn't sure how professional it looked. What would you suggest?"

Numbers and Dates

* When are numbers are treated differently than outlined in CMS? For example, does the author prefer that numbers from one to one hundred are written in numerals rather than spelled out?

* How are amounts in foreign currencies written? Spelled out or in numerals? Does the author prefer to say, for example, "three hundred Canadian dollars," "C$300," or "Can$300"?

Sample style sheet comments:

"All numbers should be rounded off to the nearest hundredth (e.g., 267.34). Mark numbers that are incorrectly rounded with a comment, but please do not change them."

"The author prefers to put the day first in dates; she uses 31 October 2004 (no comma) rather than October 31, 2004 ."

This concludes part one of this article. Be sure to read part two as it will include examples and an important conclusion.
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Both Larry Lang & James Jenkins are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

Larry Lang has sinced written about articles on various topics from Hair Loss, Internet Marketing and Site Promotion. This article may be distributed freely on your website, as long as this entire article, including working links and this resource box are unchanged.Copyright 2006 Larry Lang All Rights Reserved.Lang Enterprises Inc.. Larry Lang's top article generates over 27100 views. to your Favourites.

James Jenkins has sinced written about articles on various topics from Writing, Site Promotion and Book Reviews. James Jenkins, media director American Book Publishing. The above article was commissioned by American Book Publishing and written by Bonnie Darrington. American Book Publishing provides traditional book publishing services and reviews unsolicited manuscr. James Jenkins's top article generates over 2400 views. to your Favourites.
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