If you can meet a goal without necessarily holding a meeting, then skip it. You don't want to waste time planning and scheduling something that is not necessary anyway. However, if a meeting is really needed, consider limiting attendance. The more people there are in a meeting, the longer it can take. Narrow down the participants on the basis of who really needs to attend. It is going to be a waste of time and effort including additional people to be contacted prior to and after the meeting as well as in the distribution of minutes as well.
Always be prepared when calling for, and holding a meeting. Many people make the mistake of not being well prepared in meetings since most of their time is spent on attending them. A lack of, or no attendee preparation is only but a waste of time since things do not really get accomplished. To prevent this from happening, schedule a meeting a week early and block off the time to get ready for upcoming meetings, even if it is as little as ten minutes. Remember that time is of the essence so you need to spend time wisely.
Make sure that the people who are to attend the meeting know what the meeting is about so they can prepare well. Have the agenda sent out a few days before the meeting is to take place.
Always be on time. Not only an act of courteousness on your part but it is also important to make the most out of the time allotted for the activity. Moreover, just as it is important for participants to arrive punctually, so is starting on time as well. If the meeting is to start at 9:00, then it should start at 9:00. There is no excuse for starting late. By habitually starting on time, you are sending a message to people that they should be on time as well. Don't give late attendees a recap for parts they may have missed. They can ask from others or from the minutes of the meeting.
Meeting facilitators should stick to the topic. Whatever needs to be accomplished needs to be carried out in order to properly maximize the time spent for the meeting. Always take minutes too. Recording what goes on in the meeting does not have to be too much. Whether you have someone to take down the minutes, do rotating responsibilities among attendees or do it yourself, if it is worth keeping, then you need to have a record of it. Keep in mind that the action items are very item in the minutes of the meeting. These should have completion dates that need to be acknowledged.
Attendees should give their full attention to the meeting and keep away from distractions so you can accomplish more things. Besides, paying attention to the meeting is but a way to show respect and professionalism as well. Facilitators, on the other hand should keep the meeting as short as possible, mostly to an hour. Don't beat around the bushes and get down to business straight up.
Microsoft Business Productivity Suite
With upgrading your communications to a Blackberry smartphone service, you avoid all of the pitfalls of business in the new technological climate. It will bring your business to new levels of productivity, operational efficiency and customer service. There are basically four types of Blackberry service plans. Each geared to help your business be efficient and cost effective. By using one of these services, you can guarantee the present and future success of your business.
Type 1 –Basic Blackberry Internet Services
This service is geared toward a small (up to 6 people) business, with a small customer and employee list. It is a basic internet smartphone service. It allows you and your employees to create a free internet e-mail account and link it to an existing MSN Hotmail, AOL, IMAP, and POP#/ISP account. By installing the Blackberry Redirector, you get access to ‘push' delivery of emails, and mobile access to attachments as long as your home office PC is turned on. This system runs on Microsoft Exchange.
Type 2 – Blackberry Enterprise Solutions
This program is for medium (6-10 people) sized businesses. Along with the above mentioned attributes it allows for each employee to increase productivity by accessing emails, calendars, contacts, and your business's computer applications all on their phone. It also allows for a centralized control station for each employee's smartphone, which allows for easy management and individual access settings. With Blackberry Enterprise Solutions, you also have access to Blackberry IT administrators which means that anyone on the system will have access to Blackberry assistance and technical support.
Type 3 – Blackberry Internet Services 2.4
This service is for larger sales centered businesses (up to 30 people) along with everything mentioned above, it has an automatic log-in service. Just type in your email address and password, it works in conjunction with Yahoo and Gmail which allows for real time synchronization of messages. This service will also allow for real time and multi functioning opening of contact attachments, and uploading to your contacts list making it easy to keep your contacts list up to date. Also, it includes auto forwarding of emails, meaning if you send a client a message, that message will be copied and forwarded to a third party, saving you time and money if you are not very good at paperwork. Viewing of jpegs, tiffs, MS Word, Excel, and PowerPoint presentations are viewed in an easy to manage slideshow format.
Type 4 – The Blackberry Enterprise Server
This is the grand dame of business smartphone services. If your business is large with many employees inputting and accessing the central computer, this service is for you. Along with the above mentioned, it allows for access to corporate data, easy encryption, and allows the administrators to work from one station to individually manage their smartphone employees. It will work with your company's information system, and works directly with data stores and enterprise applications allowing for your employees to forward the company's corporate or sales information wirelessly. It also has wireless calendar synchronization of tasks and contacts. It has a strong security program, allowing your business to securely push your corporate applications and data (a true time saver). This service will also allow for IT administrators to assign specific roles to administrators, greatly increasing your business' bottom line.
With a new Blackberry smartphone service your company can go from the 20th to the 21st century. In this new century, a company's survival will depend on how fast it can acclimate to the changing technological climate. Help yours survive, you'll thank me.
Both Sam Miller & Pat Munro are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.
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