In the 21st century, many companies have gone global. The advent of trading on the web, or e-commerce, has created the need for a way to record and store those numerous transactions. Previously, companies spent thousands on backup tapes paper and paper copies of every meeting, decision and transaction. Those days are behind us.
Imagine saving thousands for your small business or company without the hassle of backup tapes and paper records. Welcome to the world of online data storage.
With online data storage, there are no tape cassettes and no papers to be hauled, labeled, lost or destroyed. Every word and number is stored electronically and available to you whenever you choose.
By opting for online data storage, you are protecting your files against the unthinkable and the unexpected, whether that threat is natural or man-made. You also eliminate the problems that arise from human error. With the backup service, after you initiate the program, you never have to fear that fire, flood or theft will harm your valuable files.
Everything you need is online and easy to access.
In the event of an audit or investigation, online backup puts the necessary information at your fingertips. You can access your information remotely from any computer with an Internet connection. Your files are secure, safely backed up and encrypted to prevent tampering, altering or accidental access.
With online data storage, you do not ever have to worry about violating SOX or HIPPA regulations. It is all taken care of for you.
If your company is moving forward in this increasingly demanding global market, online backup can work for you.
Some companies attempt to electronically store and back up their files internally. That means dedicating one or more employees to managing those files and correcting any problems.
When you elect to use an external provider for your data storage, it can maximize the tasks your employees do for you. The external provider is then responsible for your sensitive information. With 24 hour on-site administration rights, however, you always have access to your stored files.
You want the best for your small business. Online data storage provides security and the ability for your company to survive should disaster strike. Backing up your information means that you have access to the records vital to business survival, whether it is client lists, order requests, research or whatever files your business needs.
Online data storage can work for any size company but for small businesses, it must also be cost effective. In the long run, subscribing to such a service is worth the initial cost.
You no longer spend money on tape cassettes and paper materials, and you won't lose business due to disaster. Lost information is virtually nonexistent, and you also have access to each file and several previous versions of it, an additional security and antifraud feature.
Storing your documents electronically allows you rapid yet secure access to your information. You are protected from disasters that could cost you time, money or business, and you have an added defense against costly data loss.
Secure Online Data Storage
A month or so ago, on one day there were over 200 wildfires raging simultaneously in the state of Florida. Many of them were in uninhabited, remote areas - but at least a few were creeping close enough to a business associate's offices over on the western side of the peninsula that government officials issued an area evacuation advisory.
My first concern, of course, was for the physical safety of my friend and others in the area. But once that was ascertained, knowing that a good 85 to 90% of his sales are conducted online, I voiced concern about his business, should the proximity of the fires prevent him from entering his offices for any length of time.
To my surprise, he almost chuckled at my concern!
"I've got a million serious 'what ifs' to worry about right now," he said, "but thankfully, daily sales transactions and customer service aren't on the list."
The reason why, he explained, is that several months ago he had stopped using on-site, tape backups of customer and other business data and had switched to an online date storage and retrieval service.
In practical terms, what this meant for my associate was that a huge chunk of his small business was now fully protected from fires ... floods ... earthquakes ... from any kind of natural disaster that might threaten his extensive and valuable database and online sales. No matter what might happen to his physical plant, the business of accurately and reliably receiving, acknowledging and fulfilling customer orders would continue without a glitch.
Similarly, his extensive records of client history and information, along with all his other company data, are likewise protected by the same online data storage system - keeping their data safe regardless of the local conditions.
That's because instead of sending backups to a tape attached to an on-site server, this company's data is sent to another computer safely off-site and are always accessible via a key code known only to the business owner. No one has to remember to do the backup, either; it's automatically done, each and every day.
No human errors. No dropped or corrupted data. Nothing physical to lose or have damaged. No "all eggs in one basket" panic should something unexpected and uncontrollable occur.
It's hard to imagine anything safer and more secure than that -- come what may in the arena of natural disasters with the potential to dismantle or destroy a business.
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