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The Basics Of UID Registry Submission Process

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Forall government furnished items that are submitted to UID registry, UID labelingor marking is essential. The UID registry was implemented by the Department ofDefense (DoD) in November 2004 that aims to complete the process of uniqueidentification naming for all tangible items by 31 December 2010. The uniqueidentification labels are the convenient tools to identify each item. Also, itcan help the DoD to keep record of the items, their acquisition, repair and maintenance.The DoD uses the UID levels as serialization tracking programs. Basically, UIDregistry is a software program developed to keep records of the tangible itemsaccording to the UID standards.

The process ofUID registry Submission

Accuracyof data is considered as main criteria for a successful submission to the UIDregistry. First of all it requires an issuing agency code (IAC). Besides, theinformation of construct type such as construct #1, construct #2 is essentialto mention. Concatenated human readable UID is another crucial info that shouldbe present in each item. The concatenated human readable UID is accessed byscanning to decoding software from the 2D-matrix bar code.

Thereare different methods of submitting data to the UID registry. The mostfrequently used method is to reformat the data in an XML transmission way. The detailsof the steps in this form of submission are discussed bellow.

UID Registryschema Review

Themost recent edition of the UID Registry schema available is 3.0. Before youconvert your file to XML format for submission, it is essential to checkwhether the external files from your property management database is similar tothat of UID registry requirements. The latest version of the UID Registryschema review has many changes supporting the GFP.

Adjustment in theData format

UIDregistry requires a particular format of data and certain changes are in thedata format is required to comply with the required format. It might be a time-consumingtask as your entire format should match with that of the UID registrymaintenance team. Again, you are required to export the data t specificmanipulation file depending upon your product.

Submit directly to UID Test Registry

Youneed to submit your data, which is formatted into a transferable XML document,to the test registry before submitting to the UID registry. After you data isapproved by the UID production registry you are allowed to send it to the GEXcertified VAN provider. The GEX certified VAN provider ensures that you file reachesthe UID Registry FTP servers.

Verify the UIDRegistry web site for the latest approval update

Oncethe files are submitted to the VAN provider, it takes at least 24 hours toreach the UID registry. The submission approval reports are available on theUID registry website.

Oflate, the DoD has introduced WideArea Workflow (WAWF) software solution for the process of UID submission. Thenew age contractors can be benefited from the paperless and online method ofsubmission. Now, the data submission has been made easy which includes justclicking the UID tab and providing the appropriate information. Another benefitof online submission of data is that you can receive your approval informationand payment invoices faster.

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