Electronic Mail (Email)



Unless you've been living on a deserted island for the past decade you have probably used electronic mail, or email, for correspondence. And unless you lived under a rock on that island, you probably have a fair idea of what email is. Webster's defines email as ?a means or system for transmitting messages electronically (as between computers on a network)?. Email is essentially an electronic postal system, and email messages are basically letters delivered instantly through electronic means. For most of us in business today, email has become a major tool for communication with customers and colleagues.

Email Software Programs

There are about a billion different Email Software programs for handling electronic mail. OK, perhaps not that many, but if you do a search for ?Email Software? you will come up with over a billion results. This being the case, you can find numerous options for Email Software to manage your messages. If you are looking for a program to manage your email for your business, the field narrows a bit as your requirements are typically greater. Most of the free Email Software programs, such as Thunderbird and Eudora Light, lack the functions and capabilities needed for email management in business. To manage you business email you need an Email Software with functionality, performance, and room for growth.

The Business Standard for Email Software

Microsoft Outlook is the business standard for Email Software programs. Now there isn't a business rule somewhere that states this, but the fact that there are over 4 billion (yes BILLION) Outlook users worldwide and it is the number one Email Software used in business today pretty much makes it the standard program. Outlook also comes as part of the Microsoft Office Professional package, making it part of an excellent suite of business productivity tools. Outlook also integrates well with the other programs in the Office Suite, such as Word and Excel. This gives you the ability to share information between the programs and utilize their functions. You can use Word to link to your Outlook and create a Mail Merge letter for a group of contacts.

Making Email Software better

Outlook is an excellent Email Software program, and it has many other capabilities as well. Outlook has a calendar for tracking your appointments, a Task list for keep up with your To Do items, and it has an address book for keeping all your Contact information organized. There is also a network mechanism that let's you connect the Outlook for each employee within a company together, so your team can share information. So how do you make the best Email Software better? Install an Email Software add-in, like Prophet 3.0, that provides vital business functions right inside Outlook. Prophet 3.0 provides business Contact Management, Sales Management, and advanced email and follow-up functions inside of Outlook. For the best of breed Email Software look at Microsoft Outlook, and to make Outlook the best Business Email Software for your team look at Prophet 3.4.