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The Board Of Directors

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Once a corporation is formed, it must form a board of directors. The number of directors varies from state to state, but a minimum of one director is essential. After the incorporation of the company, it is the board of directors, which organizes the company by laying out the rules. They adopt bylaws drafted by the company's attorneys. The board of directors makes provisions for shareholders? conduct, establish committees, delegates titles and duties to officers, decides upon the issuance and cancellation of stock certificates, declares the amount and types of dividends, establishes bank accounts and a fiscal year, and adopts a corporate seal. At regularly held meetings they discuss whether to hire brokers, attorneys or accountants, discuss strategies when facing litigation, renew contracts, make new contracts, terminate specific contracts, terminate or hire employees, terminate or make leases and decide if the company needs to file for bankruptcy.



The Board of Directors decides on the chairman of the board from the board of directors, appoints an officer to act as a secretary, and maintains minutes of all the meetings. The board's duty is to establish business policies and to approve contracts or reject them. The board may elect a president. The officers, who have been appointed to carry out the day-to-day operations of the company and the various employees, are under the supervision and directions of the board of directors. For any decision to be valid, the board of directors must act collectively and cast votes. The board must meet regularly and organize special meetings between regular meetings in case of emergencies. The board members have a fiduciary duty towards the company and its shareholders. They must make the right choices and adapt the right strategies to ensure the growth of the company. The board needs to discuss the pros and cons and cast votes among its directors in order to pass a resolution. The board must meet no less than five times a year.

The chairman and the Chief Executive Officer (CEO) prepare a schedule of the meetings to be held and the agendas to be discussed in these meetings, issue the schedule at the beginning of the new fiscal year, and send these schedules well before each meeting. Any director may suggest resolutions for discussion. The briefing material provided to the directors about each resolution should be informative to ensure the directors make an informed decision each time they cast their votes.

Numerous software packages available online have made it a relatively easy task to file all the documents and the minutes of these board meetings. The board of directors must maintain these records and the software makes the process easier for everyone involved.
The Board Of Directors
The board of directors serves a couple of important functions for a company that has gone public or plans to in the near future. First, the selection of particular board members can send a signal to investors regarding the quality of a company and the expertise behind the scenes. A board that is composed of highly-regarded experts in a field will be viewed much more favorably than a corporation with a board made up primarily of insiders. Knowledgeable outside experts bring connections, expertise, and a lack of bias that cannot be obtained with insiders.

The board of directors also serves as a powerful ally to stockholders, particularly when a company's CEO doesn't own a controlling share of the corporation. In addition to providing guidance, the board of directors may have the ability to overrule the CEO. In some cases, it can even remove the CEO from the company. Because all major corporate issues go through the board of directors, stockholders are wary of a company with too many insiders on the board.

In preparing for an initial public offering, it may be necessary to establish a board of directors or change the composition of your existing board. To maximize the effectiveness of your board, be prepared to perform a realistic assessment of your current management, along with its strengths and weaknesses. In areas where your management is weak, select board members who are strong. This ensures that board members can be an actual asset to the company as opposed to mere placeholders.

Because the board of directors exists to oversee the corporation and preserve shareholder value, it is important that your board is perceived as objective, if not slightly biased in favor of stockholders. While appointing outsiders is a good start, it's also important to align the incentives of the board members with those of the shareholders. Providing compensation to board members in the form of company stock is an excellent way to accomplish this. If the board of directors does well when the company does well, the board of directors will be much more inclined to ensure that the company performs well.

While the relationship between management and the board of directors may seem adversarial at times, it's important to remember that everyone involved has the same larger goal, to ensure the well-being of the company. Unfortunately, numerous opportunities exist for unscrupulous managers to sacrifice the company's best interest for personal gains, leading to occasionally tense relations for even the most honest managers. Understand why the board of directors exists and learn to consider the board members your allies instead of your enemies. By working together towards the common goals of profit and expansion, your shareholders will grow to trust that your company and your board of directors is acting in everyone's best interest.
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About Author
Both David Gass & Joel Arberman are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

David Gass has sinced written about articles on various topics from Accounting Guide, Finances and Network Marketing. David Gass is President of Business Credit Services, Inc. His company publishes a free weekly e-newsletter on Small Business Consulting at their
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