If you're an employer or a manager then work place absence



is costing you money, inconvenience, and upsetting your

customers. And as we all know, not all days taken off work

are due to genuine sickness. Many employees "take a sickie"

because their morale is low and they just don't like or

can't do their work.

The challenge for employers and managers is to make people

happier at work. And if people are happy at work then they

are less likely to take a day off every time they wake up

with a stuffy nose.

Some bosses think that paying more money, improving job

security or working conditions is the answer. It isn't

and it's also something that can be very hard to achieve.

People who employ or supervise other people need to become

more tuned to their employees' emotional needs and find out

what really motivates them. This is also much easier to

achieve than paying more money or improving job security,

however there is no quick fix.

To reduce the amount of absence there are three steps you

need to consider.

Firstly, pick the right person for the job. You need to get

better at interviewing and selecting people.

Take more time over it;pay more attention to the applicant's

human side rather than their qualifications or experience.

Get to know them better.

Find out what makes them happy, how well they get on with

other people and how much energy and enthusiasm they have.

Make sure they know what they're getting into and be sure

the job suits them.

Secondly, you need to believe in your people. If you've

interviewed well and picked the right person for the job

then you need to trust them to do that job. You need to

constantly demonstrate to your people that you trust and

believe in them by what you say, your tone of voice and your

body language.

If you believe that your people are not to be trusted, that

they're unable to make a decision without

checking with you. That they'll turn up late and go home

early, then that's exactly what they'll do.

If on the other hand you believe that they'll do their job

well, that they can be trusted to make decisions and they'll

give you a fair day's work, then it is more likely this is

what you'll get.

As with all theories there is no guarantee that it will

work every time, however the majority of employees are

reasonable people and if you treat them as such then they

are more likely to behave in a positive manner.

The third and probably the most important thing you can do

to reduce abscence and motivate your people is to give them

feedback and coach them.

This is where so many employers and managers fall down

in dealing with their people; they're hopeless at giving

feedback. Many managers are uncomfortable telling staff how

they feel about their work performance.

Most employees want to know how they are performing in their

job; they want to know if they are doing it right or how

they could do it better.

If you really want to motivate your people then you need to

give them feedback on what they're doing well and what

needs improvement.

When you notice an employee doing something you do like,

tell them about it. When you notice something you don't

like, tell them about it.

Do it as soon as possible. Acknowledging a job well done is

not much good six months later. Also, if you don't

immediately call someone's attention to something you're not

happy about, then they'll assume its okay. Either that or

they'll think you didn't notice or you don't care.

Do it in private. Why is it some managers still feel its

okay to reprimand someone in front of their colleagues?

Even the mildest rebuke can have a negative effect on

morale.

When you do speak to the person use "I" messages. Say things

like "I liked the way you did that" or "I'm unhappy with

the way your reports are always late and I'd like your views

on why this is."

Avoid "You" messages such as "You're doing

great." That can come across as patronising or insincere.

"You're doing that all wrong" may cause conflict, lower

morale and may not sort the problem.

Focus on one or two things. Don't run off a whole list of

attributes or misdemeanours. Also be specific about job

behaviour, focus on what the person did or didn't do,

don't make a personal attack.

Employees will feel happier if they perceive their

employer or manager as a reasonable and fair individual -

someone who is quick to praise but also says when they're

not happy about something.

The message is - if you want motivated staff then make their

work interesting, give them feedback and give them the

feeling that they're involved in the business.

We can make the job more interesting by giving people more

responsibility, assigning projects and by training and

developing them. We need to regularly give people feedback

on how they're doing; focussing on what they're doing well

rather than on what is not so good. To meet their need to

feel involved we should regularly communicate both formally

and informally. We could also involve staff in meetings they

might not normally attend.

These steps will take time and thought however they'll make

a huge difference as to how employees feel about their work.

If they feel good and gain satisfaction from their work

then they're less likely to find a reason to "take a

sickie".