The main function of any presentation is to communicate effectively and efficiently the information with the audience. In order to make this function effective, the speakers making presentations have to rely on visual aids such as charts, slides, pictures etc. Visual aid is like icing on the cake, which can make your presentation more interesting and interactive.



Following guidelines can help you to make use of visual aid properly, so that you can achieve the purpose of your presentation.

Single type of visual aid is not suitable for all purposes or presentation. You should have flexible attitude towards type of visual aid used for presentation. As there is large range of visual aids available for presentation, you should select the type of visual aid according to the need or purpose of presentation.

Visual aid should be placed in such a way that it can be easily visible to the entire audience, and the speaker while moving or speaking cannot obstruct the view of visual aid.

Visual aids should be used to emphasize the most vital points of the presentation or to convey the key part of the message.

You should explain your slide or chart, if there is any possibility that the audience may not immediately understand it.

The slide should carry only essential information and it should be fitted well into the presentation.

Pointer should be used to draw the attention of audience to the numbers or charts.

Proper emphasis should be given to the visual aid and you should point to your visual aid with bodily actions and with words.

The speaker should look more at the audience than at the visual aid.

The power point slide or visual aid should not be kept on for too long.

Illustrations and graphs make visual aid more appealing. Use pictures, drawings and color on visual aid to make it more exciting, because ?A picture is worth a thousand words?. However, illustrations and graphics should support your presentation and it should match the content of your presentation.

The content on a slide should be kept limited with only important points. Avoid too much text on your slide and it should not be crowded with text and graphics.

If you are launching a new product, use the product itself or the replica of the product as visual aid.

Creative writing or business writing software with text enrichment tool can be used for writing the content of your presentation and visual aid. For more information on business writing software for presentations, please visit www.truevalue4money.com/businesswriting.html