Fax software has been available for a number of years now. And I personally use software in my business.
I have found that using fax software for over 5 years now has been wonderful, so I'll give you a few tips about using it now.
Fax Software Benefits
Because you fax via your computer, you'll save on paper costs. And you're also doing your bit for tree conservation.
Without having to print out each fax (like a traditional fax would) you can review your fax online and make a decision about printing it out, filing it or deleting it.
I use a fax software program and I find the feature of viewing the fax before choosing to print it out very beneficial. It saves a LOT of paper.
However, because you're using software keep in mind that you'll need a scanner or a 'real' fax to send hardcopy faxes.
I have a scanner, and I can in a hardcopy to make it 'soft' then I fax it out with my software.
You'll also need to use your scanner to scan in your signature, as some of the faxes you'll send out with your fax software may require a signature.
Fax software is 'invisible'. So if you have a small office area, or you like to keep your office space clutter free - fax software works like a charm.
Fax software is easily installed into your computer. Then with your modem, either internal or external you can start sending and receiving faxes.
If you only have one phone line, I'd suggest getting another one. I have two phone lines. One for incoming calls and the other line as a dedicated fax line.
If you want to use just one line you can. Your telephone company could set up a 'never fail fax' option. So if you've only got one line and it's busy, the fax will 'pause' until the line is free and then it will download into your fax software.
