For the technology to operate it requires the receiver to have their faxes to be sent to a phone number specifically allocated to them by the service provider. For users that already have a well known fax number to their customers it is a straightforward case of putting a divert on the present number. However, for users that don't have an established fax number and are happy to promote the service providers allocated number it means that to gather faxes they can completely get rid with the fax machine and sometimes even the phone line that would have been required.
While fax to email equipment does not entirely remove the need for a fax machine to transmit faxes it definitely makes it less vital for receiving them. Provided the recipient can get email then they can get their faxes, even out on the road if they are using a mobile device or computer that allows the opening of PDFs.
Receiving a fax as an attachment instead of a printed document means that the reciever is able to see the fax first and decide if they want to print. With more and more fax spam sent then this technology can rapidly start to save money as you are no longer forced to burn through expensive ink cartridges to have the delight in receiving a deeply coloured scrap of junk. Instead the spam can be seen as an email and deleted.
For lots in financial services can also be seen as a very safe way of receiving confidential documents. Pieces of paper lying on a fax device can be picked up by anyone, misplaced, spoiled or simply not printed out in the first place. By recieving faxes as an email it means that clients information and documents can be deposited electronically.
The advantages of using a fax2email service are 2-fold. First of all it is an extremely cost effective way of gathering faxes as it eliminates the requirement for a fax device, modem, phoneline and also gets rid off the costs associated with printing off faxes. Second of all it is a far more convenient way of receiving data as it allows users to electronically save documents.
