When looking over a contract, check to make sure all pertinent details are included. If you see that any element you discussed is not there, request that an addition be made. Not only must you sign any addition, deletion, substitution, or other change, the vendor must sign and date the addition. If the vendor is unwilling to take this step, do not give him/her any money, including a refundable deposit. Go to the next vendor on your list.
As you are looking over the costs stated in the contract, check to see if there is a guarantee on the price. If not, ask about circumstances under which the price would increase or decrease. Again, get these conditions on the contract and have them signed by both parties. Also, look to see if there are any overtime or extra charges involved.
Check to see what the contract includes. Does the vendor specify a certain amount of time necessary to set-up, take down, deliver goods, or pick up goods? If so, you will need to check with the ceremony or reception site to ensure the vendor will have access to the site at the required time. If the vendor does not have this access make sure that you have it stated in the contract. You do not want to suffer the wrath of a vendor who is allowed to charge you an additional rate based on not having access to the site when the vendor knew of this issue prior to the event.
Be sure that you find cancellation and refund policies clearly stated. Also look for any expiration dates that might be included. Make sure to check twice if there are any postponement charges or weather-related issues. Many times you will loose your deposit when Mother-Nature turns ugly. A vendor should have these circumstances outlined in the contract that you are preparing to sign.
In conclusion, the most important thing to remember when signing a contract is to take your time reading it. Don't be embarrassed to ask for more time if you need it. Also, just because you reach the point where you review a contract, it doesn't mean that you must use that vendor. A thorough contract produced by the vendor is a good sign that the vendor is experienced and prepared. If a vendor lacks a formal contract be very wary of doing business with this vendor.
