Medical document imaging can transform medical practice by capturing patient charts in an electronic form. Unlike paper charts, practitioners can access electronic charts with utmost ease, by clicking a mouse (or touching their PDA). Whereas they had to wait for the paper chart earlier, now the chart is available to them instantly.

The patient chart is the key document in healthcare. It communicates the specific information that doctors need. Even if the patient moves to another city the patient chart can be accessible by doctors there over the Internet.

Lab results can also be scanned immediately into an electronic document, and made available within hours to doctors. Even if the results are stored in another hospital, doctors can access it by dialing to the hospital.

This kind of scenario is very different from a paper-based one. Paper charts and lab results have to be physically moved around. Doctors have to make a request for the documents and then wait while it's being located and transported.

Lost charts are a frequent problem when large numbers of paper-based charts have to be managed. Frequent retrievals and transportation could not only increase the risks of loss but also damage the records. Even otherwise, legibility is typically a problem.

E-Prescibing, where a doctor uses a PDA to check drug databases and make an electronic prescription can solve the legibility problem. Medical document imaging solutions often come with e-prescribing solutions also.

Paper-based charts require storage equipment and space. Dedicated staff are needed to attend to the paper-handling, filing, maintenance, and retrieval tasks. The problem is compounded because charts can be misplaced or lost and time might be spent on fruitless search.

Where the chart has to be sent to another location, courier charges are incurred, as against the Internet access possible to electronic records from anywhere.

Even within the same practice, the records can be accessed from any of the networked hospitals, clinics, or even from the homes of practitioners.

In a computer-based system, the paper charts and reports can be shredded once they've been captured by the medical document imaging system.

Where doctors have to consult one another, the same patient record can be simultaneously accessed and studied by the doctors involved from their workstations.

Security and confidentiality can be improved if paper records are destroyed once they are done with. Access to the electronic records can be strictly controlled.

Medical document imaging is easy to install. It is easy to use, users can be trained in little time and regular imaging operations can start within a month or so.

Medical document imaging clearly brings out many of the advantages of document imaging systems. Patient charts and lab reports are scanned into the system, which can then be accessed by doctors from their workstations, or transmitted to distant hospitals if needed. Costs are reduced because paper handling and storage requirements are eliminated or minimized. Security and confidentiality are improved through more effective access control.