Microsoft Dynamics GP or Great Plains has a Receivings Transaction Entry in the Purchasing module that is very useful for businesses that purchase and receive items from the suppliers or vendors. You can enter receiving entries for types like shipment, shipment/invoice and in-transit inventory with the Receivings Transaction Entry.

First, the Purchase Processing Setup needs to be filled in to define the way the receiving documents are entered and flow. Once that is done, you can select to automatically increment the receipt number or enter a new number for a document. Also, you will select a vendor for the document, for example you can create a shipment, shipment/invoice and in-transit inventory receiving document for a vendor.

There are dates for the document dates like receipt date, actual ship date, and posting date for you to keep record of the receiving transactions. You can also optionally enter the currency id if your company works with international or multi-currencies businesses. Purchase orders and items in the line item section are used for entering vendor purchase orders and inventory items, it has quantities like quantity ordered and quantity shipped. Unit cost can be linked to the vendor inventory cost. If there are warehouses to store the inventory, you can also setup up the sites for the items.

There are many features and flexibilities with GP Purchasing Receivings Transaction Entry and it can be integrated with other entries like inventory of the Inventory module. GP Purchasing module can be tightly integrated with other GP modules like Sales, Inventory, General Ledger, and other modules. It makes keeping record of the receiving transactions for your vendors very efficiently.

All Great Plains or Dynamics GP windows and reports are ready to customize, you can use modifiers to change the appearances or values. If more advanced modification or customization is needed then VBA, Dexterity, Visual Studio Sdk are there to help. Great Plains has been in the accounting software market for many years, and it is one of the first software to convert to Windows environment from DOS. It is also one of the first accounting software to include the .Net in its tools, so the software has always been trying to be on top what are new with computers and operating systems.