These days, nothing is certain. Businesses owners across the country are struggling to prevent layoffs, maintain hours and stay open. In this context, it's not surprising that many business owners forget to safeguard against natural hazards until it is too late. Water and fire damage can cripple any business. Fortunately, there are smart, simple and economic techniques businesses can implement to prevent long-term water and fire damage.

- Ban candles. Candles are one of the number one fire starters because it is easy to walk away from them. Avoid leaving burning candles unattended, even for a moment. A not-so-sticky note or random memo could inadvertently end up in the most inconvenient place: on the candle.

- Do not overload electrical outlets. Does your outlet have a power strip plugged into it that has the computer, monitor, printer, mini-fridge, space heater, and cell phone charger plugged in to it? If so, you are looking for trouble. Instead, use several different outlets with surge protectors so sparks don't fly.

- Place fire extinguishers in several places throughout the building. A small fire is easy to extinguish if it is taken care of calmly and quickly. Make sure all personnel know where the extinguishers are located and how to use them.

- Purchase and use fireproof safes and/or file cabinets that are also waterproof. Yes, these items can be very expensive. However, fire damaged documents and flood damaged books are even more expensive to restore. Think about how relieved you will feel should there be a fire or spontaneous leak in your building, but all of your important documents are stored away, safe and dry.

- Invest in a leak protection system. These systems act like a smoke alarm. When the system senses a leak, it sounds an alarm and may even flash a light. Some models can stop the water-flow or even be part of the building's security and fire alarm system.

- Inspect your building on a routine basis. Look around for potential fire hazards or things that can cause water damage. During a routine inspection:

- Replace old batteries in smoke alarms.

- Replace empty fire extinguishers.

- Check all the plumbing and drainage systems.

- Check any furnace burners on a regular basis to make sure the flame is blue with a yellow tip. If this is not the case or the unit does not ignite quickly, call an HVAC technician to inspect this problem.

- Fix any leaks, even if they are small.

- Check walls and ceiling for any signs of leaks such as bubbles in the paint, cracks, or stains.

- Make sure all the seals around windows and doors are intact to ensure water is not trickling in when it rains.

If your business does experience fire or water damage, immediately contact a disaster recovery company specializing in restoration. Disaster recovery services will help clean a building affected by smoke, fire, or water and check it for safety. Restoration specialists often use paper document restoration techniques to dry and restore fire damaged or flood damaged documents.

When it comes to water and fire damage, instead of doing damage control, think ahead. Exercise damage prevention to ensure the longevity of your business.

~Flora Richards-Gustafson, 2009