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Dealing With Angry Customers

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Everyone is periodically faced with an angry person, and can be challenging to deal with. I'd like to share a few ideas in how to react to another's anger, whether it's a spouse, friend, or even a stranger. Some of these will also apply if you are angry yourself, which of course is something to avoid in the first place.



Listen - Let the person vent a little, and get their words and feelings out. If you interrupt them too quickly to defend yourself, it's going to just make things worse. Wait for them to finish or for a pause. Being a good listener is an important skill in many other situations also. A good technique for listening is to ask questions. It not only helps you understand them better, but shows them you truly care to understand.

Stay Calm - Don't go into anger mode yourself, it just compounds the situation. Just remind yourself that anger is unlikely to accomplish anything good, so why do it.

Validate - Validate their anger, do not just dismiss their emotions just because you feel it's unjustified. The fact is that they feel this way, and you will help the situation by accepting and acknowledging the way they feel. Let them know this with phrases such as "I see that you're really upset with me and am sorry this had to happen".

Take Responsibility - Don't let you ego assume that you are totally without fault in their anger. You may not be fully aware of how you come across or what you did. Just accept that your actions could have been responsible, regardless of whether the actions were justified. Find things that you can freely admit you were in error about, and this may help resolve the other person's anger.

Time-Out - If possible, take a time-out, and let the other person cool down. Trying to debate the situation immediately will often make it worse. Give ti some time to settle down, and then discuss it if necessary. People will require different amounts of time to release their initial anger, so be adaptive to their needs.

Agree to Disagree - Sometimes you're not going to ever decide that someone was right or wrong, and the debate can go on endlessly with each party trying to convince the other. In these cases, it's best to just acknowledge that you each have different options, and leave it at that. We don't always have to agree on things. Just "Agree to Disagree" then change the subject and move on to something else quickly. If you can find a win/win solution to the issue that's great, however it's not always possible.

Keep Perspective - Keep things in perspective, and ask yourself how important the topic of the argument really is in the big picture. It's so easy to get into a huge argument over what is a trivial thing, and the debate becomes more a personal issue of proving something which really doesn't matter. Be willing to just let it go.

Release the Anger - If you're holding a lot of anger yourself, find a good way to release it. What works best will be different for each of us, but some ideas include: talking a walk, go for a bike ride, play a video game, work in the garden, phone a friend, go shopping, take a bath, or anything that will take your mind off it. Time is a great healer.

Avoid Violence - Never use physical violence against another in anger, if you are doing this you should seek professional help before you hurt someone. If you are the recipient of violent anger, then you need to physically get away from that person, as quick as you can.

With anyone you spend a lot of time with, you should work together towards ending anger. Make a pact to try to avoid this emotion which does your relationship no good. If you can both become better listeners, it will go a long ways towards reducing anger, because people will know they can count on you to listen to them. Anger will otherwise become their tool to get your attention.
Dealing With Angry Customers
Handling a contractor business is not at all easy. Beating deadlines, going from project site to project site, managing budgets, working with subcontractors and other employees, keeping track of various sales and orders are only a few of the tasks a contractor must juggle in doing his/her job. Pressure is always high in the contracting world and the tension tends to make tempers fly off the handle. What to do when a customer starts to throw a fit? What is the proper way to react to a situation when a client begins to rant and rave like a deranged human being?

1. Keep your cool.

This is the most important thing to remember when dealing with angry customers. It will only make the situation worse if you turn it into a screaming match. Keep your voice low. Lowering your voice will help the angry customer calm down. It will make him/her realize that you don't want to pick a fight, that business is business and you're only doing your job.

2. Be professional.

Even when the client is practically throwing his/her shoes at you, remain professional. Continue to address him/her as “Madam” or “Sir.” Don't roll your eyes or make rude facial expressions. Tell the customer that you're doing everything you can to solve whatever problem they have. If you feel that you can't handle the case properly yourself, call your supervisor or a colleague who can help you deal with the situation better. Don't just stand there and stare. Let the customer see that you're doing everything you can to attend to whatever it is that they're requesting.

3. The customer is always right.

Yes, whether you like it or not, this is a fundamental truth in the business world. Your customer is paying you to do your job, so you better do it right. Never tell your customer that whatever problem they're having is their fault (even if it really is). The point is that you are there to help them. If you think that what the client is requesting is a little over-the-top, simply say “Yes, madam/sir, I will see if we can accommodate your request. I will do whatever I can in my power to help you.”

4. Train your employees to handle delicate situations.

You can't always be around 24/7 to solve situations involving angry customers. However, one mistake from an employee can damage your reputation or make you lose an important client. Therefore, training your employees how to handle difficult situations is a must. Hold sessions for employees at least once every six months to answer their questions and teach them how to deal with different kinds of people in difficult situations. Have older employees “supervise” new ones. Come up with a manual that'll describe different kinds of possible situations and how an employee must react to them. Tell them that politeness is a rule in your company.

5. Be safe.

In the event that a customer becomes really aggressive and abusive, it would be best to call for security back-up. Do this quietly and professionally. Telling the customer “I'm calling for security” will only further aggravate the case. Simply excuse yourself for a while and call for help. Safety is always first.
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About Author
Both Steve Moore & Chris G. are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

Steve Moore has sinced written about articles on various topics from Anger Management, Self Improvement and Motivation. Steve Moore operates two websites with and
Behavior Problems In Schools
Express your confidence in the school or day care center and show that youre looking forward to a new beginning ? one where everyone wins. Good luck!
 
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