Are you planning this party by yourself or do you have a committee? How many people are you expecting? On average you should expect about 1.5 times the number of employees you have on staff. Not everyone will want to come, believe it or not, and not everyone will be able to come. This number is assuming that you are doing it on a weekend and inviting families. If you are doing it during the week and only inviting employees then you might estimate 75% to 80% of your employees will attend. Weekday events are great for team building and camaraderie but generally weekend events are the employee's preference. Employees want a time where they can bring there family and treat them to a day out on the companies ?Tab?.



Next you need to find a date. The best thing to do is put together a choice of 3 dates, ones that are best for you, and send it to the key executives and management personnel. You want to be sure as many of these people as possible can attend. Go with the date that allows the greatest number of executives to attend. Of course it is mandatory for the CEO types to be there.

You now need to pick a place and secure your date. Before you can do this you have a decision to make, what type of party do you want this to be? Are you looking for something that is purely enjoyment for your team and their families with very little employee interaction or are you interested in building community, team spirit and morale with in your business. I recommend the later. You are spending the money it might as well benefit the company too. If you want pure entertainment for your employees you will want to choose a Theme Park with rides and attractions. If you want to build your team and encourage employees to get to know each other in a different light, then the best choice is going to be an ?Old Fashion? picnic. This promotes mingling, conversation and a sense of community. In this type of setting people will automatically talk to people they might not normally talk to and also people will introduce their families to one another. This gives everyone a better understanding of their coworkers and develops a deeper connection which can foster better, more cohesive working environments.

Next you will need to figure out your menu. Good establishments will have an event planner to help you with those details and the rest of the details from here on out. Usually each venue will either have their own caterer or one that they will recommend and they will have a menu to choose from. Pick out the menu that sounds like it will cover the majority of your employees likes. Be sure to consider your vegetarians and make sure there is something special for them. It is nice to have a variety of salads, meats, sodas, and alcoholic beverages for everyone to choose from.

You are mostly set from here. All you need to do from this point is to promote the Corporate Event or Team Building Activity and hand out tickets.

On the day of the party you should be able to relax and enjoy the picnic like your guests, having complete confidence in the venue and staff that you have chosen.