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Writing A Business Letter

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Translation services used to be the one of the only ways to communicate with those who did not speak English or Spanish. But more and more these days, knowing a second language is becoming a job requirement rather than an extra skill. People who speak another language such as Spanish are needed more than ever to communicate effectively with those who are running plants and other off-site manufacturing operations in Spanish-speaking companies. Also, more people who are working on production lines speak English as a second language. In order to properly communicate, people must be fluent in both languages.



But how do companies train people who have not had prior language instruction? Speaking Spanish is different from writing Spanish. English to Spanish translation on the written page is used every day when sending email and faxes to those in other countries. Some computer software programs will translate a memo into to Spanish or English, but they are not always reliable because a computer-language database can only use the amount of words that have been programmed into it. When writing an email to a person who is speaking Spanish and who will translate it later, be as direct as possible. Do not use colloquial language. The database will not have these words contained in its database. It will pick the word closest to the actual meaning.

Business letters that will be translated should be limited to one subject. This does not mean that a person should not be friendly, just reserve that friendliness to greetings. Use short sentences and bullets where the most important information will be found. This will help the person receiving the email and direct them to what they should be paying the most attention to. Miscommunication can occur if one or two words are not translated properly.

Two companies should choose the same Spanish translation software in order to pull words from one database. This will help when translating email and other documents. Only those who are proficient in another language should attempt to send an email written in that language. Teaching employees English or Spanish may not yield the results needed to properly communicate. Lots of money may be lost. It is important to hire people who can use English to Spanish translation and find a solid software translation program for other employees to use when communicating with a company or processing plant in another country.
Writing A Business Letter


You probably think you already know what a homepage is. But if you’re like many business website owners, you really don’t. The homepages of many business

websites are suffering an identity crisis. They're trying to do the job of several web pages, and doing none of those jobs well.

What a Business Website Homepage is Not:





  • A homepage is not the place to dump a long description of your business. That’s for the “about us" or “company information" page. On the homepage, this

    information will just bore most people.





  • A homepage is not the place where you list and sell all your products (unless you only have one or two). You should have a special products and services

    page for that, and preferably a shopping cart or catalog. Trying to make people buy right on your homepage is a little pushy. The homepage will also get

    over-crowded as your offerings expand. Instead, just include a list of product categories with links to inside pages, along with direct links to your

    biggest sellers.




  • A homepage is not the place to include the full text of your announcements and press releases. Just include a teaser paragraph of each article on the

    homepage, with a link to the web page with the full text. If people want to read the full text, they can. If they don’t, you haven’t bored them to tears.



  • A homepage is not your company president’s or owner’s personal blog. It’s OK to rant, rave, or preach the need for world peace. Just don’t do it on

    wesellwidgets.com





As you’ve probably noticed, a good website has multiple pages. You should have special web pages for special topics: an “about us" page for company

information, a products and services catalog, the president’s blog, etc. When you advertise or send out links to your site, you should link directly to the

most appropriate page, rather than just the homepage. Of course, that doesn’t mean you don’t need a homepage, just that you don’t need it to do every single

thing you want your website to accomplish.

Quick Guide to Writing a Business Website Homepage

Important Points to Consider

Target audience

Your business website’s homepage must be all things to all the people who type your URL in their navigation bar, whether it’s their six-hundredth visit or

whether they just happened to catch your web address painted on the back of your car.

Content

For the benefit of new visitors, a homepage must provide a snapshot of who you are and what visitors can do on your website. Your first one to three

paragraphs should give a quick overview of what visitors can do on your site. For example, you could include a short paragraph each on “buy widgets," “learn

more about widgets," and “meet other widget enthusiasts," with links to your shopping cart, informational articles, and message board, respectively.

For returning visitors, the homepage must serve as a touchstone for navigating the site, announcing new developments and pointing out especially popular or useful pages. For these visitors you don’t have to write anything new especially for your homepage. Anyone who's coming back to your site is already interested and is going to want to jump right into the deeper pages of your site, rather than linger on the homepage wondering whether it's worth their time.

That's why your homepage should include teasers for the inside pages of your site. For instance, you could have a tip of the week, linked to a web page on your site with an article explaining it. Good navigation (list of links to the four to eight most essential web pages on your site) is also a must.

For both new and returning visitors, always give a prominent place to a featured product or service (or two or three) with a picture, one or two-sentence description, and a link to its own web page or its place in your "products and services page," catalog or shopping cart.

You should also always feature a satisfied customer. It's great if the satisfied customer can send you a picture of himself or herself. But no matter what, always include a testimonial quotation, and a link to a case study or customer story on its own web page, which you should definitely find time to write or have written for you by a website content provider.

Title

Don’t title your homepage “Welcome to [name of your site]." Don’t include that message anywhere on your homepage, in fact. It’s a waste of space. This was

normal in 1996 but it’s pretty passé now. Everyone already knows they’re on your site. What you need to tell them is what they can do there. Try something

like “Buy, Study, and Discuss Widgets."

Also make sure your title incorporates any keywords you think people might use to search for your product or service on the internet. Search engines decide

how to categorize pages largely based on the homepage title and first heading text.

Length

Ideally, the first few paragraphs of the homepage (the ones aimed at new visitors) should not be more than 100-350 words total. The teasers for inside pages

targeted to returning visitors should not be more than about 100 words each.

Making Sure Your Website Has the Best Homepage Possible

Before your homepage goes live, test it out on a few people. Don’t just ask your volunteers how they like your homepage. Courtesy may prevent you from

getting an honest response. Instead, ask them to find how to buy your latest product or if they understand what’s the most important development in your

company recently. If they can navigate to the correct page within about eight seconds (the average human attention span on the web), you’ve done well.

You may just want to hire a website copywriter, online copywriting firm, or website content provider to create your homepage for you. After all, you

wouldn’t build your own office building, would you? Of course, that’s not an entirely fair comparison—more people will see your business website homepage

than will ever see your office building.

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About Author
Both Peter Lesar & Joel Walsh are contributors for EditorialToday. The above articles have been edited for relevancy and timeliness. All write-ups, reviews, tips and guides published by EditorialToday.com and its partners or affiliates are for informational purposes only. They should not be used for any legal or any other type of advice. We do not endorse any author, contributor, writer or article posted by our team.

Peter Lesar has sinced written about articles on various topics from Business Cards, Software and Network Marketing. Peter LeSar makes it easy to buy at . Peter Lesar's top article generates over 1220000 views. to your Favourites.

Joel Walsh has sinced written about articles on various topics from Site Promotion, Home Management and Finances. Joel Walsh is the head writer for UpMarket Content (), a website content firm serving business sites. You can find more information. Joel Walsh's top article generates over 49500 views. to your Favourites.
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