When you begin preparing for your home business you want to be sure that you have all of the equipment that you need. The best way to do this is to make a list, prepare a budget for your equipment, and then begin shopping for your needed items. You want to consider a way to contact clients, keep records, send updates or shipment information and perform business research. As technology moves forward it is a must to have a computer for your home business. This is one piece of equipment that can perform many duties.
You can do research online, store client records, send emails and copies of other needed information to your business affiliates. Choosing between a mac and a pc is a personal choice. Visiting a local office supply store can help you to increase your knowledge of which computer system will best suit your needs. Price can also cause you to choose one system over another. You may be required to choose a model that is not quite your preference but will get the job done until your budget increases.
The next piece of equipment you will need to look into is a copier, printer and a fax machine. You can find a machine that carries all of these in one piece or you can purchase each separately. These can be found at most local office supply stores. Prices will vary due to brand names and functions as well as your budget. Looking for a piece of equipment that carries all of these functions in one can save on space, which can be a must when working from a small home office.
Once you have found this item you will want to look into a phone with an answering system. This may not be necessary as most people have a cellular phone with voicemail to perform the same function as a landline or home phone line. Ensuring that you have a method of contact for business emergencies is very important. If there is an issue with a shipment or product you can be reached quickly for an immediate resolution to the problem.
You may already have a desk and chair for your home office. You want to be sure to look at those items. Are they comfortable and functional? Many people who sit at a desk and a computer for the day suffer from wrist, shoulder, neck, back and even leg pain. These pains are often due to the furniture that they are seated at.
Ergonomics is the study of how an item connects to a person and how it affects the persons health. Searching an ergonomic furnishings site can offer solutions for your pain problems in a chair with proper back support or a wrist rest for your keyboard etc. These items may be more costly but they can prevent pain and discomfort as you work.
Price is not always a sign that a piece of equipment is better than another. You should look for reviews on a piece of equipment. You can do so online. Looking for positive feedback can help you to choose the right pieces of office equipment for your home business. Keep in mind that you can make purchases that get the job done now and upgrade to items that will be for the long run in the future. Having what you need on hand to begin your business venture is what is important.
Deduction For Home Office
As we've said, teleworkers and after-hours workers are just as likely to have safety concerns as home-based business owners--and according to Debra Dinnocenzo, president of telework consultancy ALLearnatives and author of 101 Tips for Telecommuters ($16; Berrett-Koehler), that includes slips, trips, and stumbles as well as external intruders.
Last January, the Occupational Safety & Health Administration (OSHA) issued short-lived guidelines applying its corporate and factory safety rules to America's home-based teleworkers. While the controversial directive died days after it was issued, Dinnocenzo says, the point remains: A safe office environment with equally safe ingress and egress zones can help diminish accidents and resulting liability.
"Home office safety is a critical issue to everyone who works from home" Dinnocenzo insists. "Utilizing basic safety guidelines can prevent injury, productivity losses, and property damage--all of which have significant payoff to the individual home office worker, whether or not OSHA mandates it."
Moreover, teleworkers' security precautions should extend beyond their physical safety, adds Joe Freeman, CEO of J.P. Freeman Co. Inc., a Newtown, Conn., security consultancy. A regional telephone company recently hired Freeman to research security needs for hundreds of employees who were being sent home to telework. For example burglar alarm,intruder alarm etc. Their concern? Protection of the often-confidential data ferried in or downloaded to workers' laptops.
"How do you protect e-mail or copyrighted information?" Freeman asks. "We cannot accommodate that policy yet. It doesn't have a clear answer yet." But if there's no single standard, there are several options--such as ZixMail (www. zixmail.com), a secure document delivery, private e-mail, and message-tracking service. For $1 a month, the service safely encrypts information in e-mail messages and attachments.
Scheid is cautious about sensitive data, too. Every other week, she backs up her Macintosh files and takes the resulting Iomega Zip disk to her bank's safe-deposit box. Even when she's out of her office, she leaves its air-conditioning on to ensure that Florida heat and humidity don't damage her system or documents.
Her homeowner's insurance policy has an additional business rider to cover her computer and other office contents. And as added insurance when she works late, her husband, Trip Moore, who works as a banking executive (and sports a black belt in the martial arts), will phone to check up on Scheid. "He'll call from the house, even though it's 30 feet away," she says.
Scheid's insurance coverage bucks the norm for most at-home businesses, according to the Independent Insurance Agents of America Inc. (IIAA). At least 60 percent of in-home businesses are not properly insured--and the lower a home-based business owner's income, the less likely he or she is to have business coverage, the association notes. Even the affluent lack comprehensive insurance, with only 59 percent of home-based entrepreneurs making more than $50,000 annually enjoying adequate business coverage, according to the association's statistics.
Why don't more entrepreneurs carry proper coverage? Money's not the issue; the IIAA reports that few in-home business owners cite money as a significant factor in their decision to forego business insurance. Rather, fully 44 percent of those without coverage thought their regular homeowner's policies also covered their home offices. In many cases, that's a bad assumption.
"Homeowner's policies were never intended to cover business exposures," says Madelyn Flannagan, assistant vice president of research and development with the IIAA. "Consequently, coverage for the items you use in your business--such as computers, fax machines, filing cabinets, tools, and inventory--is limited to $2,500 in your home and $250 away from home under most policies. And your homeowner's coverage provides no liability insurance for your home-based business."
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